View Return Receipt Report Details

Overview

Select the View Details link for a specific Return Receipt Report from the Results table on the Search Compliance Reports screen.

  • View the Return Receipt report that was sent to the KPIS.

    Return Receipt reports capture information about serialized items that have been received in a return shipment.

    Reports generate automatically when certain events occur in TraceLink or manually when a user initiates the report through Serialized Operations Manager.

  • Confirm that the KPIS received the report successfully, and troubleshoot issues.

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Report Information

  • Service Publisher - The Owner of the South Korea Compliance app used for this exchange.

  • Master Report Created - The date the Master report generates with the product information.

  • Sub Report Created - The date the Sub report generates with the serialized item information.

  • Report type - Displays the type of report.

  • Report Status - Indicates one of the following:

    • Generated - User has not submitted the report to KPIS, though the report is ready.
    • Unsubmitted with Exception - Pre-verification failure occurs. Correct any errors before submitting the report.
    • Confirmed Receipt - KPIS returns an acknowledgment for a report.
    • Exception Raised - KPIS returns error messages for a report.
  • Original Shipment- The date of the original shipment.
Owner Kendall Pharma Company - Location CMO Korea
Master Report Created 06 Jan 2016 10:33 AM GMT by Info Exchange Report Type Sales Shipment
Sub Report Created 06 Jan 2016 10:33 AM GMT by Info Exchange Report Status Generated
    Original Shipment 26 Jan 2016 06:32 PM +00:00
      View Original Report

Supplier Information

This section displays the following information:

Field Field Description Sourced From
Name The Company that supplies the goods. Partner Master Data > Company Information > Name
Type Indicates the supplier business type.
  • 1 - Production / Pharmaceutical Manufacturer
  • 2 - Import
  • 3 - Wholesale
  • 4 - Production + Import
  • 5 - Production + Wholesale
  • 6 - Import + Wholesale
  • 7 - Production + Import + Wholesale

If the company is not listed as a Pharmaceutical Manufacturer or Wholesaler, TraceLink sorts the company into one of the following Types:

  • Pharmaceutical Manufacturer if the company is listed as a:
    • Chemist
    • Packager
  • Wholesaler if the company is listed as a:
    • Carrying and Forwarding Agent
    • Distributor
    • Exporter
    • Healthcare Facility
    • Logistics
    • Pharmacy
    • Stockist
 Partner Master Data > Company Information > Partner Type
Business Registration Number The South Korean government issues this 10-digit South Korea Business Registration Number for companies located in South Korea. Partner Master Data > Company Identifiers Tab > Identifier Type
Name
Lorem
 Type
 		1 - Production / Manufacturer
Business Registration Number 1234567890    

Receiver Information

This section displays the following information:

Field Field Description Sourced From
Name The company receiving goods. Not displayed if the Supply Type is either 1 - Export or 3- Military. Partner Master Data > Company Information > Name
Provider Code Receiver Medical Care Code. Only displays if the Supply Type is Medical Care Distribution.

Depending on the type of business, the receiver will have either a Provider Code or a Business Registration Number.

 If the company is a Medical Care Distribution, Serialized Operations Manager Shipmnet > To Business Party Business ID where the type is KR_PROVEReR-CODE. If no identifier is in Serialized Operations Manager, Partner Master Data. 999999999 populates if the Trade Partner does not exist
Business Registration Number The South Korean government issues this 10-digit South Korea Business Registration Number for companies located in South Korea.

The Shipment Supply Type determines how the Receiver Business Registration Number displays. The following formats display:

  • First 7 digits display when Supply Type is Patient.
  • Ten zeros (e.g. 0000000000) display when Supply Type is Sample.
  • Field is blank when the Supply Type is Export or Military.
 Partner Master Data > Company Identifiers Tab > Identifier Type
Name Lorem Provider Code --
Business Registration Number 9876543210    

Shipment Information

This section displays the following information:

Field Field Description Sourced From
Supply Class Indicates the type of shipment:
  • 1 - Shipping out (use for shipments)
  • 2 - Return Receipt (use for return shipments)
  • 3 - Discard (use for decommission)
  • 4 - Modification/Error Correction (use for corrective shipments)
  • 5 - Cancellation (use for void shipments)
 Serialized Operations Manager > Shipment > Type
Supply Type Indicates the distribution type associated with the Delivery Number.
  • 1 - Export
  • 2 - Donation
  • 3 - Military Supply
  • 4 - Patient
  • 5 - Healthcare Provider
  • 6 - Wholesaler
  • 7 - Sample
  • 8 - Convenience Store
  • 9 - Special Healthcare Facility & Academic Institutions
 Serialized Operations Manager > Shipment > Supply Type
Remarks Comments regarding the shipment (if any).

In addition to comments, the Remarks field can contain:

  • DEL - Indicates the shipment's delivery number.
  • ZD - Indicates that there is a price exception.

See Troubleshooting for more information.

 Serialized Operations Manager > Shipment > Comments
Supply Class 1 - Shipping Out Remarks Used Checklist 3
Supply Type 5 - Medical Care/Healthcare Provider Distribution    

Product and Response Information

Products

This section displays the following information:

Field Field Description Sourced From
Sequence Number
  • Sequential line item numbers for products within the message. These numbers:
    • Start with 1.
    • Reset daily in the Korean Time Zone (GMT +09:00).
    • Increment for line items within the file.
    • Continue to increment across files between each unique supplier-receiver pair, regardless of message type (e.g. shipments, return receipts, or decommissions).

Each row with a Product code/Lot/Quantity/Unit Price or Product Code/Quantity/Unit Price (if a non-serialized product does not have a lot number) gets a new sequential unique line item within the file.

  • For files between Supplier-A and Receiver-A in same day: Shipment uses line items 1,2,3, Void Shipment uses line items 4,5, Correct Shipment uses line items 6,7.
  • Between Supplier-1 and Receiver-2 in same day, line items start with 1 and increment.
  • If Receiver is not set (such as decommission), then between Supplier1 and "0000000000", line items start with 1 and increment.
 N/A
Contract Type Contract type under which goods are sold:
  • 1 - Free or Private Contract (including Donation and Discard)
  • 2 - Competitive Bid
 Serialized Operations Manager > Shipment > Contract Type
Transaction Date Invoice date of the sold product. Serialized Operations Manager > Shipment > Transaction Date
Product Code Standard Pharmaceutical Code. Country Drug Code (13-digit Korean Drug Code [KDC]) of the sold product. Prodsuct Master Data > Item Info > Product Code where Language is KO
Product Description Standard Pharmaceutical Code Name. Product description of sold product. Product Master Data > Item Info > Product Description where Language is KO
Lot Number Lot number for the sold product.
  • For serialized products:
    • Product Master Data > Item Info > Lot Number where Language is KO
  • For non-serializaed products:
    • Serialized Operations Manager > Shipment Order Item
Expiration Date Expiration Date of the sold product. The report displays:
  • For serialized products, the expiration date for the related product code and lot of the line item appears.
  • For non-serialized products, this is blank.
 Product Master Data > Item Info > Expiration Date where Language is KO
Package Total Unit The total quantity of item units in a package (package size) associated with sold product. Product Master Data > Item Info > Package Size where Language is KO
Quantity The number of products on the shipment. Serialized Operations Manager > Shipment Order Item > Quantity
Amount Total sale amount (including Value Added Tax [VAT]) for the sold product. Report displays amount rounded to the nearest whole number. Serialized Operations Manager > Shipment Order Item > Amount
Currency Code Three-letter ISO Currency Code. Refers to both Amount and Unit Price, but only required if Unit Price is entered.
  • Serialized Operations Manager > Shipment Order Item > Unit Price or
  • Serialized Operations Manager > Shipment Order Item > Amount
Unit Price The price in decimal format. Serialized Operations Manager > Shipment Order Item > Unit Price
Receipt Number

  • Correlates to the Receipt Number of these original messages in the KPIS system:
    • Sales Shipment
    • Return Shipment
    • Cancel Shipment
    • Correct Shipment
    • Discard

Receipt numbers are unique by supplier, regardless of message type.

  • The Receipt Number references the line item in these subsequent KPIS messages:
    • Message Receipt
    • KPIS Error Response
    • Cancel Shipment
    • Correct Shipment
  • KPIS format is: YYYYMMDDnnnnnn
    • YYYYMMDD = Supply Date in Korean date (GMT +09:00).
    • nnnnnn = Unique sequence number on the same day for the same sender starting with 000001. The sequence number is 6 digits long and the unique sequence number contains zeros to ensure a 6-digit length.
  • Resetting the counter back to 1 daily occurs in Korean Time Zone (GMT +09:00). For example:
    • For a given Supplier-1 in same day:
      • nnnnnn starts at 000001 and increments.
      • 2 Shipments has nnnnnn of: 000001, 000002
      • 1 Void Shipment has nnnnnn of: 000003
      • 1 Correct Shipment has nnnnnn of: 000004

 KPIS System
Serial Number Type Indicates if the sold product is serialized.
  • 0 - Not Serialized
  • 1 - Serialized (all serial numbers defined).
 N/A
Sequence Number Contract Type Transaction Date Product Code
Description		 Lot Number
Exp. Date		 Package Total Unit
Quantity		 Amount
Currency Code		 Unit Price
Currency Code		 Receipt Number Serial Number Type
1 1 - Free Contract 01/01/2016 8801234100001
Allergy Med 100 MG Tabs
 100ABC
31 Oct 2019		 10
100		 10000
KRW		 1000
KRW		 01062016000001 1 - Serialized
2 1 - Free Contract 12/29/2015 8801234100003
Flu Med 50 MG Caps
 215DD1
31 Oct 2020		 50
400		 13515
KRW		 30.19
KRW		 01062016000002 1 - Serialized
3 1 - Free Contract 01/03/2016 8801234100006
Migraine Med 100 MG Tabs
 211ADA
31 Oct 2020		 25
100
 4500
KRW		 45
KRW		 01062016000003 0 - Not Serialized

Acknowledgments

This section displays the following information:

Field Field Description
Receipt Number
  • Correlates to the Receipt Number of these original messages in the KPIS system:
    • Sales Shipment
    • Return Shipment
    • Cancel Shipment
    • Correct Shipment
    • Discard

Receipt numbers are unique by supplier, regardless of message type.

  • The Receipt Number references the line item in these subsequent KPIS messages:
    • Message Receipt
    • KPIS Error Response
    • Cancel Shipment
    • Correct Shipment
  • KPIS format is: YYYYMMDDnnnnnn
    • YYYYMMDD = Supply Date in Korean date (GMT +09:00).
    • nnnnnn = Unique sequence number on the same day for the same sender starting with 000001. The sequence number is 6 digits long and the unique sequence number contains zeros to ensure a 6-digit length.
  • Resetting the counter back to 1 daily occurs in Korean Time Zone (GMT +09:00). For example:
    • For a given Supplier-1 in same day:
      • nnnnnn starts at 000001 and increments.
      • 2 Shipments has nnnnnn of: 000001, 000002
      • 1 Void Shipment has nnnnnn of: 000003
      • 1 Correct Shipment has nnnnnn of: 000004
Receipt Quantity The quantity of items received.
Return Quantity The quantity of items returned.
Remarks Comments regarding the shipment (if any).

In addition to comments, the Remarks field can contain:

  • DEL - Indicates the shipment's delivery number.
  • ZD - Indicates that there is a price exception.

See Troubleshooting for more information.
Receipt Number Receipt Quantity Return Quantity Remarks
01062016000001 20000 2000 --

Errors

This section displays the following information:

Field Field Description
Sequence Number
  • Sequential line item numbers for products within the message. These numbers:
    • Start with 1.
    • Reset daily in the Korean Time Zone (GMT +09:00).
    • Increment for line items within the file.
    • Continue to increment across files between each unique supplier-receiver pair, regardless of message type (e.g. shipments, return receipts, or decommissions).

Each row with a Product code/Lot/Quantity/Unit Price or Product Code/Quantity/Unit Price (if a non-serialized product does not have a lot number) gets a new sequential unique line item within the file.

  • For files between Supplier-A and Receiver-A in same day: Shipment uses line items 1,2,3, Void Shipment uses line items 4,5, Correct Shipment uses line items 6,7.
  • Between Supplier-1 and Receiver-2 in same day, line items start with 1 and increment.
  • If Receiver is not set (such as decommission), then between Supplier1 and "0000000000", line items start with 1 and increment.
Contract Type Contract type under which goods are sold:
  • 1 - Free or Private Contract (including Donation and Discard)
  • 2 - Competitive Bid
Transaction Date Invoice date of the sold product.
Product Code Standard Pharmaceutical Code. Country Drug Code (13-digit Korean Drug Code [KDC]) of the sold product.
Description Standard Pharmaceutical Code Name. Product description of sold product.
Package Total Unit The total quantity of item units in a package (package size) associated with sold product.
Quantity
  • Number of each of sold product:
    • For serialized products, it displays the quantity of each serial numbers for the product code and lot number that comprise this line item in the report.
    • For non-serialized products, items are treated as pass-through data.
Amount Total sale amount (including Value Added Tax [VAT]) for the sold product. Report displays amount rounded to the nearest whole number.
Currency Code Three-letter ISO Currency Code. Refers to both Amount and Unit Price, but only required if Unit Price is entered.
Unit Price The price in decimal format.
Receipt Number
  • Correlates to the Receipt Number of these original messages in the KPIS system:
    • Sales Shipment
    • Return Shipment
    • Cancel Shipment
    • Correct Shipment
    • Discard

Receipt numbers are unique by supplier, regardless of message type.

  • The Receipt Number references the line item in these subsequent KPIS messages:
    • Message Receipt
    • KPIS Error Response
    • Cancel Shipment
    • Correct Shipment
  • KPIS format is: YYYYMMDDnnnnnn
    • YYYYMMDD = Supply Date in Korean date (GMT +09:00).
    • nnnnnn = Unique sequence number on the same day for the same sender starting with 000001. The sequence number is 6 digits long and the unique sequence number contains zeros to ensure a 6-digit length.
  • Resetting the counter back to 1 daily occurs in Korean Time Zone (GMT +09:00). For example:
    • For a given Supplier-1 in same day:
      • nnnnnn starts at 000001 and increments.
      • 2 Shipments has nnnnnn of: 000001, 000002
      • 1 Void Shipment has nnnnnn of: 000003
      • 1 Correct Shipment has nnnnnn of: 000004
Return Code KPIS displays error codes when it detects errors in files. Format: [Return Code] - [Return Code Description]. Only applies when KPIS sends error responses in this file format. Multiple return codes appear on separate lines.
Remarks Comments regarding the shipment (if any).

In addition to comments, the Remarks field can contain:

  • DEL - Indicates the shipment's delivery number.
  • ZD - Indicates that there is a price exception.

See Troubleshooting for more information.

The tab indicates the number of table rows.

Master Report  07 Jan 2016 10:55 AM GMT by Info Exchange sub Report  07 Jan 2016 10:55 AM GMT Info Exchange
Sequence Number Contract Type Transaction Date Product Code
Description		 Package Total Unit
Quantity		 Amount
Currency Code		 Unit Price
Currency Code		 Receipt Number
Return Code		 Remarks
3 1 - Free Contract 01/03/2016 8801234100006
Migraine Med 100 MG Tabs
 25
100
 4500
KRW		 45
KRW		 01062016000003
DA		 --