Type = How Tos ; Topic = Multienterprise Information Network Tower,;Persona = TraceLink Administrator, User,; Orchestration = Manufacturing, Logistics, Procurement, Transportation, Clinical Supply,; Function = Supply Chain, IT,

Purchase order acknowledgments

Owners and their Partners search for, view, and create purchase order acknowledgments that are exchanged with Partners asynchronously. Purchase order acknowledgments allow suppliers to communicate with upstream and downstream Partners that they have received the purchase order, and inform them if the purchase order was accepted, rejected, or if there are any required changes. For example, a supplier who needs to respond to a purchase order can use the Web UI to show recently received purchased orders, filter to find the purchase order they need to respond to, and submit a purchase order acknowledgment from the received purchase order.

Submit purchase orders acknowledgments

Suppliers can create new purchase order acknowledgments or create them from received purchase orders, add new and remove existing line items, edit the price and delivery information on existing line items, or adjust payment terms before submitting the purchase order acknowledgment to buyers. Additionally, suppliers can begin work on a purchase order acknowledgment and save it for completion at a later time.

  1. Select a [Customer-defined MPC Network] from the Network drop-down in the header.
  2. Select a Team (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
  3. Select the B2B Messages Process in the header.
  4. Select the Go button in the header.
  5. Select one of the following Do menu items depending on whether your company owns Multienterprise Information Network Tower:
    • Sent Purchase Orders Acknowledgments – For suppliers that own Multienterprise Information Network Tower to create purchase order acknowledgments.
    • Received Purchase Order Acknowledgments – For Partners of companies that own TraceLink to create purchase order acknowledgments.
      Partners must have the correct roles assigned to update and submit purchase order acknowledgments using that buyer's instance of Multienterprise Information Network Tower.

  6. Filter to find the purchase order acknowledgment to add line items to.

  7. Select the Action icon in the row for the purchase order acknowledgment.
  8. Select View Details.
  9. Select Edit.
  10. In the Line Items section:
    1. Select the Add icon. At least one line item is required to submit a purchase order acknowledgment to the buyer.

      The Add New Line Item panel displays.

    2. In the Item Information section, fill in the following fields:
      1. Line Item field – Required. The number to identify the line item (e.g. 50).
      2. Item Code field – Required. The unique identifier for the product.
      3. Description field – A brief description of the product.
      4. Unit Price field – The price that each unit of the product sells for.
      5. Net Price field – The total cost of the line item.
      6. Comment field – Additional information about the line item being added.
    3. In the Item Delivery Schedule section, fill in the following fields:
      1. Quantity field – Required. The number of units to be delivered.
      2. Delivery Date field – Required. The date that the Quantity of product will be delivered on.
        Select the Add icon to add another Quantity and Delivery Date pairing if the total quantity for the line item will be delivered in segments.
    4. Select Save.

      The new line item is added to the purchase order acknowledgment.

  11. Select Submit.
    To save the purchase order acknowledgment in a Draft Status and finish it later, select Save.
  12. Select Confirm in the Confirm Acknowledgment dialog box.

    The purchase order acknowledgment is submitted to the buyer.

  1. Select a [Customer-defined MPC Network] from the Network drop-down in the header.
  2. Select a Team (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
  3. Select the B2B Messages Process in the header.
  4. Select the Go button in the header.
  5. Select one of the following Do menu items depending on whether your company owns Multienterprise Information Network Tower:
    • Received Purchase Orders – For suppliers that own Multienterprise Information Network Tower to create purchase order acknowledgments.
    • Sent Purchase Orders – For Partners of companies that own TraceLink to create purchase order acknowledgments.
      Partners must have the correct roles assigned to create purchase order acknowledgments using the buyer's instance of Multienterprise Information Network Tower.
  6. Filter to find the purchase order to create a purchase order acknowledgment from.
  7. Select the View icon for the purchase order.
  8. Select the Create ACK button at the bottom of the screen.
  9. Edit one or more of the following fields in the Order Information Section (optional):
    • Payment Terms By Days field – The amount of time in which the buyer must pay the supplier for the goods to receive a discount (maximum 365 days).
    • Payment Terms By Percentage field – The percent discount the buyer receives on the total price of the order if payment is received early (numerical values only).
  10. Edit an existing line item in the order in the Line Items section (optional):
    1. Select the Action icon for the line item.
    2. In the Item Information section edit the following fields:
      1. Unit Price field – The price that each unit of the product sells for.
      2. Net Price field – The total cost of the line item.
      3. Comment field – Additional information about the line item being added.
    3. In the Item Delivery Schedule section edit in the following fields:
      1. Quantity field – The number of units to be delivered.
      2. Delivery Date field – The date that the corresponding Quantity of product will be delivered on.
        Select the Add icon to add another Quantity and Delivery Date pairing if the total quantity for the line item will be delivered in segments.
    4. Select Save.

      The line item details are updated for the purchase order acknowledgment.

  11. Select Submit.
    To save the purchase order acknowledgment in a DraftStatus and finish it later, select Save.
  12. Select Confirm in the Confirm Acknowledgment dialog box.

    The purchase order acknowledgment is submitted to buyer.

Search purchase orders acknowledgments

Search for purchase orders sent or received by buyers and suppliers to view their details.

  1. Select a [Customer-defined MPC Network] from the Network drop-down in the header.
  2. Select a Team (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
  3. Select the B2B Messages Process in the header.
  4. Select the Go button in the header.
  5. Select one of the following Do menu items:
    • Sent Purchase Order Acknowledgments – Purchase order acknowledgments sent by the Owner company to buyers.
    • Received Purchase Order Acknowledgments – Purchase order acknowledgments received by the Owner company from suppliers.
  6. Fill in one or more of the following fields to filter the results:
    • Keyword field – The PO Number, Status, or Product Description that must be included in the message.

    • Status drop-down – The status of the purchase order acknowledgment: 

      • All (default)
      • Draft – The purchase order acknowledgment has been created is in progress but has not been submitted to the buyer.
      • Processed – TraceLink has successfully sent or received the purchase order acknowledgment to or from a Partner.
    • Supplier field – Displays only if the experience task is Received Purchase Order Acknowledgments. The name of the company the purchase order acknowledgment was sent to.
    • Buyer field – Displays only if the experience task is Sent Purchase Order Acknowledgments. The name of the company the purchase order acknowledgment was received from.
  7. Select Show Additional Filters and fill in one or more of the following fields to further filter the results:
    Select Add Additional Filter to include additional filter fields.
    • Last Modified date field – The period of time in which the last update to the purchase order acknowledgment occurred:
      • Last Week – The purchase order acknowledgment was modified in the last 7 days.
      • Last Month – The purchase order acknowledgment was modified in the last 30 days.
      • Last 3 Months – The purchase order acknowledgment was modified in the last 90 days.
      • Last 6 Months – The purchase order acknowledgment was modified in the last 180 days.
      • Custom Range – Select a specific period of time that the purchase order acknowledgment was modified in from the calendar.

  8. Select Apply.

  9. Select the Action icon in the row for the purchase order acknowledgment.
  10. Select View Details.

    The Purchase Order Acknowledgment Details screen displays.

Tips

  • To view the details of an individual line item in the purchase order acknowledgment, in the Line Items section on the Purchase Order Acknowledgment Details screen select the Action icon in the row for the line item and then select View.
  • Select Edit to edit the details of or submit a purchase order Acknowledgment with a Status of Draft.

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