334 - Custom Move

1. Hover over Modules, and then select Serialized Operations Manager.
2. Expand the Outbound Movement drop-down and then select Create Delivery.
3. Select the manufacturing location that provisioned the serial numbers from the Show Data From drop-down in the upper right.
4. On the Enter Delivery Information step:
   1. Enter the unique Delivery Number.
   2. Enter the delivery's Shipment Date (also known as the Transaction Date for compliance purposes).
   3. Select Transfer - In Country as the Sale Type.
   4. Ensure that Correcting Voided Delivery is not selected.
   5. Enter RU (Russian Federation) as the Ship From Country Code.
   6. Enter RU (Russian Federation) as the Ship To Country Code.
   7. Enter the name or identifier of the company that currently owns the product in the From Business field.
   8. Enter the name or identifier of the company taking ownership of the product in the To Business field.
   9. Enter the name or identifier of the Ship From Location.
   10. Enter the name or identifier of the Ship To Location.
   11. Enter the name of the port where the shipment enters into the ship to country in the Entry Port field (optional).
   12. Enter the name of the port where the shipment leaves the ship to country in the Exit Port field (optional).
   13. Enter the name or identifier of the delivery's Transportation Carrier (optional).
   14. Select to the right of the Transportation Carrier field to add additional Transportation Carriers to the delivery (optional).
   15. Select the Drop Shipment checkbox if the From Business delivers the shipment to a third-party location for the To Business (optional).
   16. Specify at least one Transaction ID for the delivery:
       1. Select an Identifier Type from the drop-down:
          • Bill of Lading – A carrier-issued document number that serves as a shipment receipt once the product is delivered to the predetermined destination.
          • Destruction Order – The unique identifier of an agreement in which a service provider agrees to destroy product.
          • E-Way Bill Number – The unique identifier of the shipment's E-Way bill.
          • Invoice Number – The unique identifier of the invoice.
          • Nota Fiscal Eletronica – The unique document number and series code of the Brazilian Nota Fiscal.
          • Packing Slip Number – The unique identifier of the Packing Slip.
          • PO Number – The unique identifier of the Purchase Order.
          • PRO Number – Transportation carrier progressive number assigned to an individual shipment.
          • Return – The unique identifier of the Return Authorization document.
          • Sales Order Number – The unique identifier of the Sales Order.
          • Shipment Number – The unique identifier of the shipment.
          • Transfer Number – The unique identifier of the transfer shipment.
          • Other – A document type other than those listed here.
       2. Enter the Identifier Value in the text field.
       3. Select the Document Date from the date picker.
       4. Select Add Another, and repeat the previous steps to add an additional transaction identifier (optional).
   17. Select Customs Zone Transfer as the Supply Type.
   18. Specify the Contract Type (optional):
       • Agency Sales Agreement – An agent performs legal actions and paid services for a manufacturer or supplier.
       • Commission Sales Agreement – A sales agent earns commission for facilitating trade for an exporting company.
       • Consignment Agreement – The buyer pays the manufacturer or supplier only when the product is sold.
       • Competitive Bid – The right to fulfill the order is bid on by manufacturers and awarded to the manufacturer with the most favorable bid.
       • Government Contract – Product is sold under a government or state contract.
       • Private Contract – The buyer agrees to purchase product from the manufacturer.
   19. Specify the Funding Source used to purchase the shipment (optional):
       • Extra Budget Funds – Funds not included in the budget are used to purchase the shipment.
       • Federal Budget Funds – Federal government funds are used to purchase the shipment.
       • Mixed Budget Funds – Both regional and federal government funds are used to purchase the shipment.
       • Own Funds – The company's own funds are used to purchase the shipment.
       • Regional Budget Funds – State or regional funds are used to purchase the shipment.
   20. Specify the reason that a product in the shipment is being removed from circulation in the Removal from Circulation Reason Code drop-down (optional):
       • Counterfeit – The product is a fraudulent imitation of the original.
       • Damaged – The product is damaged.
       • Excluded from Registration – The product was not registered.
       • Expired – The product is expired.
       • Falsified – The document for the product is intentionally inaccurate.
       • Lost Consumer Properties – The product has lost its potency (e.g. due to exposure to light or being stored outside of the appropriate temperature range).
       • Recalled – The product is recalled.
       • Substandard – The product does not meet physical or quality standards.
       • Unfit for Consumption – The product cannot be safely consumed.
       • Withdrawn by Manufacturer or MAH – The Manufacturer or MAH has withdrawn the product from the market.
   21. Enter any Comments about the delivery (optional, maximum 200 characters).
   22. Select Next.
5. On the Order Item Information step (optional):
   1. Select whether to Allow Short Verification Count, which permits the delivery to include fewer serial numbers than the amount entered in the Quantity field (optional).
   2. Specify at least one product included in the delivery in the Order Items table (optional):
      1. Select Add Another.
      2. Enter the product's GTIN in the Product Code field.
      3. Enter the Quantity of items included in the delivery (optional).
      4. Enter an Order Item Number to associate a product's Unit Price, VAT, and Gross Price with a specific set of serial numbers included in the shipment on the Enter Serial Numbers step (optional).
      5. Enter the product's Lot Number (optional).
      6. Enter the lot's Expiration Date (optional).
      7. Enter the Unit Price for the product (optional).
      8. Enter the VAT (Value Added Tax) per saleable unit of product (optional).
      9. Enter the total price per saleable unit of product, inclusive of unit price, taxes, and any additional fees or costs, in the Gross Price field (optional).
      10. Enter the 3-letter ISO Currency Code for the Unit Price, VAT, and Gross Price fields (required if Unit Price, VAT, or Gross Price are entered).
      11. Specify whether the product is Serialized (optional).
      12. Select any Transaction IDs that apply to the Item Code in the same row to associate an Identifier Type with a specific product in the shipment.
   3. Select Next.
6. On the Enter Serial Numbers step:
   1. Enter the name of the Warehouse Operator responsible for processing the delivery (optional).

   2. Select whether the physical contents of the delivery match the expected contents detailed in the shipment's documentation from the Delivery Inspection drop-down (optional):

      • Not Inspected - The contents of the delivery have not been inspected.
      • Inspected - Passed - The contents of the delivery have been inspected and match the associated documentation.
      • Inspected - Failed - The contents of the delivery have been inspected and do not match the associated documentation.
   3. Enter the date that the product in the delivery is inspected in the Delivery Inspection Date field (optional).
   4. Enter any additional information about the delivery inspection in the Delivery Inspection Note field (optional).

   5. Select whether a delivery's aggregation hierarchy has been verified from the Aggregation Inspection Status drop-down(optional):

      • Verified - The aggregation hierarchy for the delivery has been scanned down to the each level.
      • Unverified - Only the top-level (e.g. pallet) aggregation hierarchy for the delivery has been scanned and the remaining aggregation levels are unknown to TraceLink.
      • Implied - The entire aggregation hierarchy for the delivery is known to TraceLink, but only the top level (e.g. pallet) has been scanned. The lower aggregation levels have been provided previously (e.g in an aggregation or shipment).
   6. Enter Serial Numbers under Enter By List (required if no serial numbers are Entered by Lot):
      • Select Upload Serial Numbers from File:
      To associate a serial number to an Order Item Number in the Order Items table, add the Order Item Number to the end of the serial number, separated by a comma (e.g. "00932343845839485934, 5"), before uploading the file to TraceLink. Each serial number and its corresponding Order Item Number must be entered on its own row.
      1. Select Choose File.
      2. Browse for and select the desired CSV file.
      The CSV file must be smaller than 50MB and cannot contain headers. Only 1 file can be uploaded per session.

      or

      • Select Scan Serial Numbers:
      To associate a serial number to an Order Item Number in the Order Items table, add the Order Item Number to the end of the serial number, separated by a comma (e.g. "00932343845839485934, 5"). Each serial number and its corresponding Order Item Number must be entered on its own row.
      • Enter the serial numbers (limit of 30,000 characters).

        or

      • Scan the serial numbers (limit of 30,000 characters) with an external scanner.
   7. Specify whether to Automatically disaggregate serial numbers that are aggregated to another number, which disaggregates any child serial numbers in the shipment from their parent containers (optional).
   8. Enter Serial Numbers under Enter By Lot (required if no serial numbers are Entered by List):
      When shipping aggregated product by lot number, all packing levels and all serial numbers included in those packaging levels are included in the shipment, even if they do not share the same Item Code.
      1. Select Lot.
      2. Enter the Item Code associated with the serial numbers.
      3. Enter the Lot Number associated with the serial numbers.
7. Select Submit.

   The View Deliveries screen displays, and the shipment is created.

New deliveries that do not exist in Serialized Operations Manager can be shipped if a Manager enables the creation of new deliveries.

1. Select the Options icon at the top of any screen.
2. Select Ship.

3. Enter the Delivery Number that does not exist in Serialized Operations Manager:

   • Scan the barcode.

     or

   • Enter the delivery number manually, and select Submit.
4. Enter the Shipment Date that the delivery is sent.

5. Select Transfer - In Country as the Sale Type.

6. Enter RU (Russian Federation) as the Ship From Country code.

   RU (Russian Federation) displays as the Ship To Country code.

7. Enter the name or identifier of the company that currently owns the product in the From Business field.

8. Enter the name or identifier of the company taking ownership of the product in the To Business field.

9. Enter the identifier of the physical location shipping the product in the Ship From Location field.

10. Enter the identifier of the physical location receiving the product in the Ship To Location field.

11. Enter the name or identifier of the delivery's Transportation Carrier (optional).

    1. To add another Transportation Carrier, select the Add icon.

12. Enter the Transaction ID of the document associated with the shipment.
13. Select the corresponding Transaction ID Type:
    • Bill of Lading
    • Destruction Order
    • Invoice Number
    • Nota Fiscal
    • Packing Slip Number
    • PO Number
    • PRO Number
    • Return
    • Sales Order Number
    • Shipment Number
    • Transfer Number
    • Other
14. Enter the Transaction Date printed on the document.

15. Select Customs Zone Transfer as the Supply Type.

16. Select the Delivery Inspection status of the physical delivery order against the documentation (optional):

    • Inspected - Passed – The contents of the delivery have been inspected and match the associated documentation.

    • Inspected - Failed – The contents of the delivery have been inspected and do not match the associated documentation.

    • Not Inspected – The contents of the delivery have not been inspected.

17. Enter the Delivery Inspection Date of the physical inspection of the delivery order against the documentation (optional).

18. Enter the Delivery Inspection Note to capture comments about the physical inspection of the delivery order against the documentation (optional).

19. Select the Aggregation Inspection of the container's hierarchy (optional):

    • Verified – The aggregation hierarchy of the delivery has been scanned down to the each level.

    • Unverified – Only the top-level (e.g. pallet) aggregation hierarchy of the delivery has been scanned, and the remaining aggregation levels are unknown to TraceLink.

    • Implied – The entire aggregation hierarchy for the delivery is known to TraceLink, but only the top level (e.g. pallet) has been scanned. The lower aggregation levels have been provided previously (e.g. in an aggregation or shipment).

20. Enter the Serial Number to associate with the Delivery Number:

    • Scan the barcode.

      or

    • Enter the serial number manually and select the Submit icon.
    See the information that displays for that serial number

    • Product – Displays the packaging code associated with the serial number. Mixed displays for SSCCs with multiple lot numbers or no lot number defined.

    • Lot – The batch or lot number associated with the product. Mixed displays for SSCCs with multiple lot numbers or no lot number defined.
    • Expiry – The expiration date associated with the serial number's lot. Mixed displays for SSCCs with multiple lot numbers or no lot number defined.
    • Quantity – The number of each-level serial numbers with the same product and lot number as the current Serial Number associated with the delivery, compared to the number of each-level serial numbers expected in the delivery, based on that order item in Serialized Operations Manager. Displays only the quantity associated if the delivery number does not have order items specified. View Products displays for SSCCs that contain children for multiple order items.

21. Repeat the previous step for any other serial numbers that must be shipped.

22. Select the button that displays, depending on the company or location's configuration:

    • If Ship displays:

      1. Select Ship.

      2. Select Yes in the confirmation dialog box.

         Smart Inventory Tracker asynchronously sends the delivery number and associated serial numbers to Serialized Operations Manager, which then updates the Item Status of the serial numbers and their children, if aggregated, to Shipped.

    • If Submit displays:

      1. Select Submit.
      2. Select the Ship the delivery in the dialog box.
      3. Select Submit.

         Smart Inventory Tracker asynchronously sends the delivery number and associated serial numbers to Serialized Operations Manager, which then updates the Item Status of the serial numbers and their children, if aggregated, to Shipped.

Tips

• To remove a serial number from the delivery, scan or enter it a second time, and select Yes in the dialog box.
  • If the Don't show me this message again checkbox in this dialog box was previously selected during the current delivery, the serial number is automatically removed from the shipment without confirmation.
• To view a list of the Products (designated by item code), Lots, and Quantities associated with the delivery number, select Products.
• To view all serial numbers associated with the delivery number, select Serial Numbers.
• To suspend a shipment, select the Suspend icon in the upper right, and select Yes in the dialog box.

  Smart Inventory Tracker saves the new delivery number and all serial numbers added, and the delivery can be resumed at a later time by any user. The delivery number does not exist in Serialized Operations Manager until the delivery is submitted.

• To cancel a delivery, select the Cancel icon in the upper right, and select Yes in the dialog box.

  Smart Inventory Tracker removes all serial numbers associated with the shipment, and the delivery number is not created in Serialized Operations Manager.

• Multiple warehouse operators can add and remove serial numbers from a shipment at the same time. The Quantity, Products, and Serial Numbers update based on the actions taken by other users since the last time the warehouse operator entered a serial number.
• For smartphone users, Smart Inventory Tracker automatically opens the camera to scan barcodes.
  • Select the Close icon to disable the camera.
  • Select the Open icon to enable the camera.