Create Receipt: 3. Enter Serial Numbers

How to Navigate to this Step

Select the Next > button on the 2. Order Item Information step, part of the Create Receipt screen.

Why Use this Step

Add additional items to the receipt by scanning or entering specific serial numbers or specifying an entire lot.

Static Information

The fields below were entered in the 1. Enter Receipt Information step:

Delivery Number 12000123456789452	Transaction IDs PO 12345678966, Shipment Number 858585225265 This field displays a comma-separated list of IDs in [Tx ID Type] [Tx ID Value] format.
From Business KR 000000000 Kendall Pharma Korea	To Business KR 11111111 ABC Corp

Mandatory Fields

The proper Serial Number format is critical. See Serial Number Formats before proceeding.

Serial Numbers - The serial numbers that require receiving (scanned, entered, or uploaded):
- Scan serial numbers - Scan or type serial number in the text box.
  Maximum of 30,000 characters.
- Upload serial numbers from File - Upload a file with the serial numbers.
  The file must include only the serial numbers, no headings. Limit of one file per session. File size limit is 50 MB.
If one or more Product Codes are entered in the Order Items table, all SGTIN serial numbers included in the receipt must be associated to a Product Code entered in the Order Items table.

Country Requirements

Some optional fields may be mandatory per a country's regulatory requirements. Select a country to view mandatory fields for that country.

These are not the only mandatory fields. See the "Mandatory Fields" drop-down for other requirements.

Optional Information

Warehouse Operator - The name of the warehouse operator or supervisor responsible for processing the receipt.
Delivery Inspection - Indicates whether the physical contents of the delivery match the expected contents detailed in the delivery's documentation:
- Not Inspected - The contents of the delivery have not been inspected.
- Inspected - Passed - The contents of the delivery have been inspected and match the associated documentation.
- Inspected - Failed - The contents of the delivery have been inspected and do not match the associated documentation.
Delivery Inspection Date - The date that the product in a delivery is inspected.
Delivery Inspection Note - Additional information about the delivery inspection.
Aggregation Inspection Status - Indicates whether a delivery's aggregation hierarchy has been verified:
- Verified - The aggregation hierarchy for the delivery has been scanned down to the each level.
- Unverified - Only the top-level (e.g. pallet) aggregation hierarchy for the delivery has been scanned and the remaining aggregation levels are unknown to TraceLink.
- Implied - The entire aggregation hierarchy for the delivery is known to TraceLink, but only the top level (e.g. pallet) has been scanned. The lower aggregation levels have been provided previously (e.g in an aggregation or shipment).
Delivery Complete - If selected, no additional serial numbers associated with the delivery number can received. This checkbox is only enabled if an Administrator has configured SOM to receive partial deliveries.
Automatically disaggregate serial numbers that are aggregated together - If selected, any aggregated serial numbers entered on this step are disaggregated from their parent container.
Register Unknown Serial Numbers - If selected, any serial numbers included in the receipt without serialized event information are registered in the Serialized Operations Manager repository.

A product's GTIN must be defined in Product Master Data before any of its associated serial numbers can be registered in the Serialized Operations Manager repository.

Add Serial Numbers

Enter a Warehouse Operator in the text field.
Select a Delivery Inspection status from the drop-down.
Select a Delivery Inspection Date from the date picker.
Enter a Delivery Inspection Note in the text field.
Select an Aggregation Inspection Status from the drop-down.
Select the Delivery Complete checkbox, as necessary.
Enter the Serial Numbers in one or both of the following fields:
- In the Enter By List field:
  - Select Upload Serial Numbers from File:
    1. Select the Choose File button.
    2. Browse for and select the desired CSV file.
    or
  - Select Scan Serial Numbers:
    - Enter the serial numbers in the text field (limit of 30,000 characters).
      or
    - Scan the serial numbers in the text field (limit of 30,000 characters) with an Edge device.
Select the Automatically disaggregate serial numbers that are aggregated to another number checkbox, as necessary.
Select the Register Unknown Serial Numbers checkbox.
Select one of the following:
- Select the Save for Later button to save the informationand return to the View Receipts screen. This button is disabled if the Delivery Complete checkbox is selected.
  The confirmation message "Delivery [Delivery Number] has been saved." displays at the top.
- Select the < Back button to return to a previous step.
- Select the Submit button.
  The View Receipts screen displays.The confirmation message "Delivery [Delivery Number] has been saved." displays at the top.

Enter Serial Numbers Error Messages

Errors either display at the top of the screen or are found in Info Exchange (may vary):

Error Message	Description
Serial number [Serial Number] does not exist.	The serial number does not exist.
Cannot perform operation on serial number <serial number> with serial number state <serial number state>. This operation can only be performed when the serial number is <List of serial number states separated by or's>.	The serial number is not Commissioned, which is a requirement for this operation.
Cannot perform operation on serial number <serial number> with item state <item state>. The Item state must be Available.	The serial number is not in a null, Shipped, or Received Item Status, which is a requirement for this operation.
Serial Numbers with Recalled status cannot be shipped.	One or more serial numbers included in the shipment have a Reason Code of Recalled, and the shipment's Sale Type is Sale - In Country or Sale - Export.
Order Item Number must be specified for all serial numbers if included.	Order Item Number, if included, must be specified for all serial numbers. Else, order item number must not be specified for any serial numbers that are entered. This is a requirement for associating purchase orders with their specific serial numbers when purchase orders are enabled to be associated with their serial numbers in the Configure Published Services Settings screen.
The quantity provided for Order Item Number <Order Item Number> does not match the quantity of serial numbers entered with the order item number.	Quantity provided for Order Item Number should match the quantity of serial numbers entered with the order item number. This is a requirement for associating purchase orders with their specific serial numbers when purchase orders are enabled to be associated with their serial numbers in the Configure Published Services Settings screen.
The product information in the order item does not match the information associated with one or more serial numbers entered with Order Item Number <Number>.	The product information and the corresponding order item numbers provided should match the information provided during the order item number definition. This is a requirement for associating purchase orders with their specific serial numbers when purchase orders are enabled to be associated with their serial numbers in the Configure Published Services Settings screen.
Expected [Quantity] for Item [Item Code], Lot [Lot Number] but [each-level Serial Number Count] item serial numbers were found.	The serial numbers received are verified against the quantity specified in the order item details. This is a requirement for incrementally receiving serial numbers. When incrementally receiving serial numbers, if the quantity of serial numbers received: Is less than or equal to the quantity of serial numbers specified in the order item details and Delivery Complete is False, the serial numbers are received and the status of the receipt remains Unsubmitted. Is greater than the quantity of serial numbers specified in the order item details and Delivery Complete is False, the error message displays and the serial numbers are not received. Does not match the quantity of serial numbers specified in the order item details and Delivery Complete is True, the error message displays and the serial numbers are not received. Matches the quantity of serial numbers specified in the order item details and Delivery Complete is True, the serial numbers are received and the status of the receipt is changed to Submitted.