View Receipts

Overview

Select the Inbound Movement drop-down in the left-hand panel.

  • View and search the submitted, unsubmitted, and voided receipts of inbound shipments from the purchase, return, or transfer of product.
  • Access an unsubmitted receipt to update or submit it.
  • Access the details of a submitted or voided receipt.

Search Criteria

  • Delivery Number - Number that uniquely identifies the shipment. For all manually triggered reports, ensure that the Delivery Number is unique for every delivery.
    If multiple deliveries are received in a single receipt, all delivery numbers contained in the receipt display with a space as a separator. Any delivery number can be used to search for the receipt.
    • The Delivery Number must not contain only special characters. However, a single asterisk (*) is allowed as search criteria which displays all the results in the table.
  • Receipt Type - The type of message. Options are:
    • Purchase - Import - A purchase into one country from another.
    • Purchase - In Country - A purchase within the same country.
    • Return - Import - A return into one country from another.
    • Return - In Country - A return within the same country.
    • Transfer - Import - A transfer into one country from another.
    • Transfer - In Country - A transfer within the same country.
  • Status - The receipt's status. Options are:
    • Submitted - A completed receipt (ownership is transferred).
    • Unsubmitted (default) - The receipts pending completion.

      Unsubmitted receipts are editable while submitted are not.

    • Voided - All - All receipts with void events.
    • Voided - Cancelled - A previously submitted receipt that is now void due to a customer cancellation.
    • Voided - Corrected - A previously submitted receipt that indicates a void event as a result of incorrect information, which now includes the correct information.
    • Voided - Not Corrected - A previously submitted receipt that indicates a void event as a result of incorrect information yet still requires correction.
  • Date On Or After - Indicates the completion date of the receipt. Defaults to one week prior to the current GMT date. Only receipts that occur on or after this date display in the results table.
  • Date On Or Before - Indicates the start date of the receipt. Defaults to the current GMT date. Only receipts that occur on or before this date display in the results table.
  • Keywords - Only receipts including the entered terms in one of the following fields displays in the results table:
    • From and To Business Name
    • From and To Business Identifier
    • From and To Location Name
    • From and To Location Identifier
    • Transaction Identifier

Results Table

  • Delivery Number - Number that uniquely identifies the shipment. For all manually triggered reports, ensure that the Delivery Number is unique for every delivery.
  • Receipt Type - The type of message.
  • Date - The date of the receipt.
  • Status - The receipt's status.
  • From Business - The identifier and name of the company sending the receipt.
  • Transaction IDs - The transaction identifiers associated with the receipt.

Default order in the results table is by the Date column (ascending). Sort the results by selecting any column header.

Delivery Number

Receipt Type

Date

Status		 From Business

From Location

Transaction IDs

234234

Purchase - Import

06 Jan 2016

Unsubmitted

GLN 8888884542222

Murphy Corp

GLN 2755968330123
Location1

 PO 121

Available Actions

  1. Select the desired entity in the Show Data From drop-down at the top of the screen.
  2. Enter the Delivery Number in the text field.
    3. The Delivery Number must not contain only special characters. However, a single asterisk (*) is allowed as search criteria which displays all the results in the table.
  3. Select the Receipt Type from the drop-down.
  4. Select the Status from the drop-down.
  5. Select the Date On Or After from the date picker.

    Unavailable for Unsubmitted receipts.

  6. Select the Date On Or Before from the date picker.

    Unavailable for Unsubmitted receipts.

  7. Enter any Keywords in the text field.
  8. Select the Search button.

    The results display in the table.

  • Select the Delivery Number link in the first column for any row with a Status of Unsubmitted.

    The Update Receipt screen displays.

  • Select the Delivery Number link in the first column for any row with a Status of Submitted.

    The Submitted Receipt screen displays.

If the exceptions are recorded for a delivery, the exceptions display in the Exception Details table on the Enter Receipt Information tab.

  • Exception ID - The unique SOM Exception ID to identify the exception record.
  • Type - The type of exception.
  • Date Recorded - The date and time when the exception was recorded.
  • Recorded by - The name of the user that recorded the exception.

Default order in the results table is by the Date column (ascending). Sort the results by selecting any column header.

Exception ID Type
 Date Recorded Recorded By
202412000123456 Data, No Product 01 Mar 2024 08:40 AM GMT

Christiane Cumberbach
202412000168798 Product, No Data

28 Feb 2024 09:45 AM GMT

Christiane Cumberbach
202412000168799 Damaged Product

28 Feb 2024 09:46 AM GMT

 Christiane Cumberbach

If the exceptions are recorded for a delivery, the exceptions display in the Exception Details table on the Enter Receipt Information tab.

  • Select the Exception ID link in the first column for any row.

    The View Exception screen displays.