Items

An Item is a lightweight object instance in Process Orchestration for Empowered Teams, that allows businesses to leverage a simplified object without predefined application functionality, enabling them to model subtypes tailored to their specific needs.

Items can be used in situations where two companies collaborate on a shared task without strict deadlines, such as tracking the supply of APIs by an API manufacturer. Additionally, companies can use Items for internal collaboration on tasks which are not time-bound, such as optimizing an inventory management system.

For example, company A (Retailer) uses POET Item to optimize its inventory management system by fostering seamless collaboration across the Supply Chain, IT, and Sales teams. Tasks are clearly defined, with real-time updates and shared responsibilities documented in a centralized platform. The Supply Chain team analyzes inventory trends, the IT team integrates software tools, and the Sales team provides demand insights, all coordinated through POET Item to ensure progress and accountability. This approach enables Company A to create an adaptive, data-driven inventory management system that reduces inefficiencies, responds to real-time changes, and aligns with business goals.

Create an item

Create and configure an item to track internal operations or to collaborate with an external partner and exchange data.

  1. Select a [POET Network] from the Network drop-down in the header.
  2. Select a Team (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
  3. Select Item from the left menu.
  4. Select the New button.
  5. In the General section fill in the Title.
  6. If you require to collaborate with an external partner, enter the following Assignee Company details under the Participants section:
    1. Business Name field – The name of the Partner company that is assigned to take action on the item.
    2. Identifier Type field – The type of document that is associated with the item, such as Purchase Order, Invoice etc.
    3. Identifier Value field – The identifier value document associated with the item, such as PO number, Invoice number, etc.
  7. Optionally, in the Comments and Attachments section, add a comment in the Comment Text field or attach a file under Attachment.
  8. Select the Save button.
    The item is created in the Draft state.
  9. To move the item to To Do state, select the Move to button.

Tips

  • Configure a prefix for item when setting up Process Orchestration for Empowered Teams. For more information about configuring prefixes, see Specify prefixes for display identifiers.

  • If a Partner creates an item, they do not have the option to add an Assignee company, as the Assignee company is set to the Owner's company by default.

  • In the Comments and Attachments section, do one of the following
    • Select the Add icon, to add comments and attachments.
    • Select the Delete icon, to remove comments and attachments.
  • Attachments cannot be added without a comment.

Modify an item

Edit an item, close an item that is complete, or delete an item that is no longer required.

  1. Select a [POET Network] from the Network drop-down in the header.
  2. Select a Team (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
  3. Select Item from the left menu.
  4. Select the Display Identifier of the item to edit.
  5. Select the Edit button.
  6. Update the required information.
  7. Select the Save button.
    The item is updated.
Owners can edit the Assignee Details section while the item is in the Draft state. Once the item moves to the To Do state, the Assignee Details section can be edited only once.

When the item's investigation is complete and an acceptable final response has been provided, the item can be moved to the Done state from the To Do or In Progress state.

  1. Select a [POET Network] from the Network drop-down in the header.
  2. Select a Team (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
  3. Select Item from the left menu.
  4. Select the Display Identifier of the item.
  5. Select the Move to button under the Done state.
    The item will be moved to the Done state.

When an item is no longer required or created incorrectly, it can be deleted.

  1. Select a [POET Network] from the Network drop-down in the header.
  2. Select a Team (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
  3. Select Item from the left menu.
  4. Select the item row from the list.
  5. Select the Delete button.
  6. Select Apply on the confirmation prompt.
    The item will be deleted.
An item cannot be recovered once it is deleted.

Monitor items

Monitor items at a high level to understand the state of all items that you have access to.

  1. Select a [POET Network] from the Network drop-down in the header.
  2. Select a Team (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
  3. Select Item from the left menu.
  4. Select the Filter button.

  5. In the Filters panel, fill in one or more of the following fields to filter the results:

    1. Display Identifier field – The display identifier of the item.

    2. State field – The state in which the item is, such as Draft, To Do, In Progress, or Done.

    3. Initiator Company field – The company that has created the item.

    4. Assignee Company field – The company that the item is assigned to.

    5. Title field – The title of the item.

    6. Last Modified field – The period of time in which the item was last updated.

  6. Select Apply.
    A list of items is displayed based on the filter results.