Utilisation

Marketing Authorization Holders (MAHs) and Importers that own Kazakhstan Compliance can generate a Utilisation report to capture the serial numbers and crypto codes that are applied to the products.

Configure the report

The event triggers (i.e. workflow subscriptions) for the report can be set in Administer solution for Kazakhstan Compliance. Make sure one of the following event triggers are enabled:

Source Application Event Action Description
Serialized Operations Manager Released Generate Utilisation Report from Core Integration TraceLink generates a Utilisation report for products that are quality released when they are submitted via core integration or the Web UI, as long as all of the event trigger conditions are met.
Serialized Operations Manager Released Generate Utilisation Report from Event Exchange Integration TraceLink generates a Utilisation report for products that are quality released when they are submitted via event exchange integration, as long as all of the event trigger conditions are met.

For more information on how to enable the event triggers, see the Administer Help Center.

Kazakhstan Compliance generates the Utilisation report when TraceLink processes a Product Release or Product Release Inbound event and the following conditions are met in the interface where the event occurred:

  • The products have a Packaging Code Type of GTIN-14 with a Packaging UOM (unit of measure) of Each.
  • In Product Master Data, the serialized item is associated with an Item Code that has a Target Market of Kazakhstan.

  • The product's MAH or Importer, which is identified by the MAH ID for the Kazakhstan Target Market in Product Master Data, exists in Company Master Data at the company or location level.

Generate the report

To generate the Utilisation report automatically, enable the appropriate event triggers and ensure that the relevant event trigger conditions are met in Master Data Exchange. When configured, Kazakhstan Compliance generates the Utilisation report automatically when product release events occur in one of the following interfaces:

Use the following Serialized Operations Manager API message to trigger the Utilisation report:

Product Release (XML)

Complete the elements required for the message. See the Serialized Operations Manager Core Integration API Guide for more information.

Element Values
cmn:LocationId Specify the company or location performing the product release.
tl:internalMaterialCode

Specify the internal material number configured in Product Master Data.
cbvmda:lotNumber

Specify the lot number associated with the tl:internalMaterialCode.
tl:qualityControlEntityId Specify the company or location where the product is tested for quality.

Use Serialized Operations Manager to trigger the Utilisation report from the Web UI. See the Serialized Operations Manager Online Help for more information.

  1. In Track & Trace Services, hover over Modules, and then select Serialized Operations Manager.
  2. Expand the Status Update drop-down and then select Set Product Release Status.
  3. Select the manufacturing location that provisioned the serial numbers from the Show Data From drop-down in the upper right.
  4. Complete the fields required for the report as follows:
    FieldValues
    Item CodeThe Internal Material Number or country drug code from Product Master Data.
    Lot NumberThe lot number associated with the packaging code.
    Quality Control EntityThe company or location where the product is tested for quality.
  5. Complete any other fields that are required in the UI or that your company uses for a specific purpose.
  6. Select Submit.

    The Set Product Release Status screen displays, and Kazakhstan Compliance begins automatically generating the report from the event trigger.

Use the Kazakhstan Compliance Web UI to manually generate the Utilisation report. This option is useful if a report failed to generate automatically, and the information must still be submitted to the Order Management Station (OMS).

  1. Select the Main Menu icon.
  2. Select Kazakhstan Compliance from the main menu.

    A new tab opens and displays information for the Kazakhstan Compliance app.

  3. Select the Generate Report icon.
  4. Fill in the following fields:
    • Report Type drop-down – Required. Select Utilisation as the Report Type.
    • Packaging Code field – Required. The Packaging Code of the serialized item in Product Release.
    • Lot Number field – Required. The lot number associated with the packaging code to determine the serial numbers to report.

  5. Select Generate.

    The panel closes, and TraceLink begins generating the report. Filter to find the new report.

Report details

Field Description Sourced From OMS Report Element
Report Type Displays as Utilisation. The type of report. Not reported
Status

The status of the report.

  • Generated – The report is generated in TraceLink but not yet submitted to the OMS.
  • Generation Failed – The report failed to generate in TraceLink.
  • Submitted – The report is generated and successfully submitted to the OMS.
  • Submission Failed – The report is generated but was not successfully submitted to the OMS.
  • Failed – The OMS received the report successfully but failed to provide a response.
  • Accepted – The OMS received the report successfully and accepted the information.
  • Partially Accepted – The event has multiple reports, and all of them are successfully submitted to the OMS, but the OMS did not accept all of the reports.
  • Rejected – The OMS received the report successfully but rejected the information.

The status of the report.

Not reported
OMS ID The associated GUID. TraceLink obtains this value from the OMS. Order Management Station Identifier. omsId
Event Type

The event type:

  • Product Release
  • Product Release Inbound
The type of event. Not reported
Date Reported The date and time that the report is generated. The system date and time when the report is generated. Not reported
Usage Type Displays as Verified. The usage type. Not reported
Field Description Sourced From OMS Report Element
Packaging Code The packaging code for the product. The Packaging Code of the serialized item in Product Release.

Not reported
Product Description The name of the product. The description associated with the Packaging Code in Product Master Data.

Not reported
Lot Number The lot number associated with the packaging code used to report the serial numbers. The lot number associated with the Packaging Code in Serialized Operations Manager for this product's serialized items. seriesNumber

 
Expiration Date The expiration date for the serialized items. The expiration date in Serialized Operations Manager for the serial numbers in this lot. expirationDate

 
Quantity The quantity of serial numbers for the Packaging Code and Lot Number. The quantity of serial numbers in the Product Release event for the Packaging Code and Lot Number. Not reported

Tips

  • Select the Export icon to export the serial numbers for a Packaging Code and Lot Number to a CSV file.

Response information when using the message status query service:

  • Report ID – The unique ID returned by the OMS for the submitted compliance report.
  • Report Name – The name of the compliance report submitted to the OMS.
  • Response Date – The date the response is received from the OMS.
  • Status – The status returned by the OMS for the submitted compliance report.
  • Status Code – The HTTPS code returned by the OMS for the submitted compliance report.
  • Description – The description returned by the OMS for the submitted compliance report.

Tips

  • Select the Action icon, and then select Export Report File to export the report file generated for the OMS.
  • Select the Action icon, and then select Export Response File to export the response file received from the OMS.