Advance Shipment Notices

Advance shipment notices can be used to inform their Partners of the contents of a shipment, and the notices also allow these companies to comply with government regulations or recommendations for sharing serialized data about shipments.

This Help Center is a preview of a future release. The final Help Center will be available on the Validation date.

Create and submit advance shipment notice

Perform this task to create and submit advance shipment notices. Additionally, suppliers can begin work on a advance shipment notices and save it for completion at a later time.

Create and submit a new advance shipment notices

Select a [MPL Network] from the Network drop-down in the header.
Select a Team (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
Select Manufacturing - Supplier from the left menu.
Partners must have the correct roles assigned by using the owner's instance of Multienterprise Information Network Tower.
Select Advance Shipment Notices.
Select the New button.
Enter the delivery number in the Delivery Number field.
Select the Save button.

The screen refreshes with the saved advance shipment notice in the draft state and with the required sections populated.
Select the Edit button.
In the Transaction Information section, select Submitted from the Process Status drop drown.
In the Shipment Information section fill in the following fields:
1. Delivery Number field – A unique identifier assigned to advance shipment notice. This field auto populates the value entered in Advance Shipment Notice screen.
2. Shipment Date field – The date on which goods or products are dispatched.
3. Estimated Delivery Date field – The date on which a shipment is expected to deliver.
4. Delivery Type field – The delivery type as defined in sender's ERP system.
5. Partial Shipment switch – Indicates whether the delivery is partial or complete. Set the switch to True. Valid values are:
  - true = partial delivery
  - false = complete delivery
6. Drop Shipment switch – Drop ship delivery status indicator.
7. SCAC field – A carrier identifier code for the routing stage.
8. Gross Weight field – The total weight of the shipment, including packaging.
9. Gross Weight Unit of Measure drop-down – The unit of measure for the total weight of the shipment.
10. Net Weight field – The net weight of goods excluding the transportation container and accessories.
11. Net Weight Unit of Measure drop-down – Unit of measure for the net weight of goods excluding the transportation container and accessories.
12. Lading Quantity drop-down – The quantity of items in the shipment.
13. Lading Quantity Unit of Measure drop-down – The unit of measure for the item quantity in the shipment.
14. Carrier Name field – The name of the transportation carrier.
15. FOB Transfer Location field – The specific time and exact physical location during transport when ownership of the goods transfers from the seller to the buyer.
16. Transport Method field – The method of transportation used in each routing stage.
17. Action field – A brief description stating the purpose of the transaction.
18. Inco Term 1 field – refers to the first Incoterm specified in the shipment notification.
In the Reference Transaction section:
1. Select the Addicon. At least one reference transaction line item is required to submit a stock transfer shipment advices.
2. In the Reference Transaction panel, fill in the following fields:
  1. Identifier Type drop-down – The type of identifier for the reference document.(e.g. DELIVERY)
  2. Identifier Value field – The identifier of the reference document.
  3. Date field – The date of the reference document.
3. Select Apply.
In the Customer and Supplier section, fill in the following fields under Customer:
1. Company type-ahead field – The name of the vendor who will receive the remittance advice. This field pulls from the Owner's company and location master data.
  The remaining Customer fields are auto populated with the values from the company or location's master data entry. If the name of the vendor is not present in the Owners master data, the vendor name must be entered manually.
2. Address 1 field – The address of the particular location.
3. Address 2 field – Any additional address information.
4. Country drop-down – The two-letter country code with country name for this location.
5. State field – The state or region for this location.
6. City field – The city for this location.
7. Postal Code field – The postal code for this location's main address.
8. Contact Telephone Number field – The company or location's phone number.
9. Contact Fax Number field – The company or location's fax number
10. Party ID Type drop-down – The identifier type used for this company or location. See Identifier and Item Code Types for more information.
11. Party ID Value field – The value associated with the identifier type.
In the Customer and Supplier section, fill in the following fields under Supplier group:
1. Company type-ahead field – The name of the vendor who will receive the remittance advice. This field pulls from the Owner's company and location master data.
  The remaining Supplier fields are auto populated with the values from the company or location's master data entry. If the name of the vendor is not present in the Owners master data, the vendor name must be entered manually.
2. Address 1 field – The address of the particular location.
3. Address 2 field – Any additional address information.
4. Country drop-down – The two-letter country code with country name for this location.
5. State field – The state or region for this location.
6. City field – The city for this location.
7. Postal Code field – The postal code for this location's main address.
8. Contact Telephone Number field – The company or location's phone number.
9. Contact Fax Number field – The company or location's fax number
10. Party ID Type drop-down – The identifier type used for this company or location. See Identifier and Item Code Types for more information.
11. Party ID Value field – The value associated with the identifier type.
In the Ship To Location and Ship From Location section, in the Ship To Location group fill in the following fields:
1. Location type-ahead field – The billing address of the buyer. This field pulls from the Owner's company and location master data.
  The remaining Ship To Location fields in the section are auto populated with the values from the company or location's master data entry. If the billing address is not present in the Owners master data, the billing address must be entered manually.
2. Address 1 field – The address of the particular location.
3. Address 2 field – Any additional address information.
4. Country drop-down – The two-letter country code with country name for this location.
5. State field – The state or region for this location.
6. City field – The city for this location.
7. Postal Code field – The postal code for this location's main address.
8. Contact Telephone Number field – The company or location's phone number.
9. Contact Fax Number field – The company or location's fax number
10. Party ID Type drop-down – The identifier type used for this company or location. See Identifier and Item Code Types for more information.
11. Party ID Value field – The value associated with the identifier type.
In the Ship To Location and Ship From Location section, in the Ship From Location group fill in the following fields:
1. Location type-ahead field – The billing address of the buyer. This field pulls from the Owner's company and location master data.
  The remaining Ship From Location fields in the section are auto populated with the values from the company or location's master data entry. If the billing address is not present in the Owners master data, the billing address must be entered manually.
2. Address 1 field – The address of the particular location.
3. Address 2 field – Any additional address information.
4. Country drop-down – The two-letter country code with country name for this location.
5. State field – The state or region for this location.
6. City field – The city for this location.
7. Postal Code field – The postal code for this location's main address.
8. Contact Telephone Number field – The company or location's phone number.
9. Contact Fax Number field – The company or location's fax number
10. Party ID Type drop-down – The identifier type used for this company or location. See Identifier and Item Code Types for more information.
11. Party ID Value field – The value associated with the identifier type.
In the Line Items section:
1. Select the Addicon. At least one line item is required to submit a advance shipment notice.
2. In the New Line Items panel, fill in the following fields under Item Information:
  1. Line field – The number to identify the line item by (e.g. 50).
  2. Item field – The name of the product. If the user enters an item code instead, the field automatically displays the corresponding item name.
    The Item Code Type, Item Code Value and Description fields are auto populated with the values from the Owner's product master data entry for the product. If the product is not present in the Owner's product master data then the product name must be entered manually.
  3. Item Code Type field – The product code type (e.g. IN-Product Code). If the item code type is not present in the Owner's product master data then the item code type must be entered manually.
  4. Item Code Value field – The product code. If the item code number is not present in the Owner's product master data then the item code value must be entered manually.
  5. Description field – A brief description of the product. If the description is not present in the Owners product master data then the description must be entered manually.
  6. Unit Price field – The price that each unit of the product sells for.
  7. Net Price field – The total cost of the line item.
  8. Quantity field – The quantity of item selected or provided.
  9. Unit of Measure drop-down – The unit in which the line item is measured.
  10. Delivery Date field – The date that the quantity of product will be delivered on.
  11. Line Notes field – Additional information about the line item being added.
3. Select Apply.
  The new line item is added to the advance shipment notice.
4. Select Apply.
  
  The new line item is added to the advance shipment notice.
5. To add a line item container, select the branch icon and fill in the following fields under Line Item Container:
  1. Packaging Level field – The primary packaging type used for the physical packaging aggregation in delivery. Valid values are:
    - PL: Pallet
    - CA: Case
    - PK: Inner pack bundles
    - EA: Each
  2. Packaging Identifier field – The parent-level packaging identifier used for the physical packaging aggregation in delivery.
  3. Identifier Type field – The format type of the packaging identifier used for parent-level the physical packaging aggregation in delivery. Valid values are :
    - SSCC
    - PALLETNUMBER
    - CARRIERASSIGNED
    - SHIPPERASSIGNED
    - UCC-EAN128
  4. Quantity field – The quantity of product packed into the parent container per unit.
  5. Unit of Measure drop-down – The unit of measure for the quantity delivered.
6. Select Apply.
  
  The line item container is added to the line item.
In the Packaging Aggregation section:
1. Select the Addicon. At least one purchase order number is required.
2. In the Packaging Aggregation Detail panel:
  1. Enter the purchase order number in the PO Number field.
  2. Select Apply.
    The PO Number entity identifier is created.
3. Select the purchase order number row and select the branch icon and fill in the following fields under Parent Packaging Details:
  1. Identifier Type field – The format type of the packaging identifier used for parent-level physical packaging aggregation in delivery.
  2. Packaging Identifiers field – The identifier used for the physical packaging aggregation in delivery.
  3. Packaging Level drop-down – The packaging type used in physical packaging aggregation for delivery.
  4. Gross Weight field – The weight of the product at the packaging aggregation level.
  5. Gross Weight Unit of Measure drop-down – The type of weight measured at the packaging level.
  6. Quantity Packed field – The price that each unit of the product sells for.
  7. Parent Packaging Identifier Type field – The parent container packaging identifier type for the container.
  8. Parent Packaging Identifier field – The parent container packaging identifier for this container.
  9. Parent Material Code field – The unique identifier assigned to the parent material.
  10. Packaging Material Type field – The type of material used for packaging a product.
  11. Packaging Material Category field – The category of packaging materials.
  12. Packaging Material Description field – A brief description of the packaging material.
  13. Pallet Tier Count field – The number of layers or tiers of product stacked vertically on a pallet.
  14. Pallet Block Count field – The number of units or product packages arranged in a single layer on a pallet.
4. Select Apply.
5. Select the PO Number drop down to view the parent packaging details table.
In the Notes section, enter any additional comments or instructions.
To submit the advance shipment notice:
To save the advance shipment notice in a Draft state and finish it later, ensure the Move To button is not selected and then select the Save button in the draft state.
1. Select the Move To button at the top of the screen.
  The submit status indicator circle is filled in with green to indicate the desired action upon selecting save.
2. Select the Save button.
  The advance shipment notice is submitted.

Tips

In the Line Items section, do one of the following:
- Select the Edit icon, to edit the details of an individual line item.
- Select the Deleteicon, to remove an individual line item.
In the Reference Transaction section, do one of the following:
- Select the Edit icon, to edit the details of an individual reference transaction.
- Select the Deleteicon, to remove an reference transaction.
In the Packaging Aggregation section, do one of the following:
- Select the Addicon, to add a packaging line item.
- Select the Deleteicon, to remove a packaging line item .
In the Notes section, do one of the following:
- Select the Addicon, to add comments or instructions.
- Select the Deleteicon, to remove comments or instructions.
New advance shipment notices can also be created by selecting the New button on the Advance Shipment Notices Details screen for an existing advance shipment notice.

Submit a draft advance shipment notice

Complete and submit a saved advance shipment notice in the draft state.

Select a [MPL Network] from the Network drop-down in the header.
Select a Team (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
Select Manufacturing - Supplier from the left menu.
Partners must have the correct roles assigned by using the owner's instance of Multienterprise Information Network Tower.
Select Advance Shipment Notices.
Select the Filter button to find the advance shipment notice in Draft state.
Select the Delivery Number link in the results table.
Select the Edit button.
In the Transaction Information section, select Submitted from the Process Status drop drown.
Confirm the advance shipment notice details and modify the fields if required. See Create and submit a new advance shipment notices for information about how to modify the advance shipment notice details.
Select the Move To button at the top of the screen.

The submit status indicator circle is filled in with green to indicate the desired action upon selecting save.
Select the Save button.

The advance shipment notice is submitted.

Tips

To edit the details of an individual line item in the advance shipment notices, select the Edit icon for the line item in the Line Items Transaction Reference, and Packaging Aggregation sections.
To delete a purchase order in draft state, select the purchase order number row and then select the Deleteicon on the top of the Search Advance Shipment Notices screen.

A deleted transaction cannot be retrieved.

Create and submit a new advance shipment notice from a received purchase order

Select a [Customer-defined MPC Network] from the Network drop-down in the header.
Select a Team (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
Select Manufacturing - Supplier from the left menu.
Partners must have the correct roles assigned by using the owner's instance of Multienterprise Information Network Tower.
Select Purchase Orders.
Select the Filter button.
In the Filters panel, fill in one or more of the following fields to filter the results:
1. State drop-down – The state of the purchase order:
  - Draft – The transaction is in the draft state.
  - Submit – The transaction has been created.
  - Processing – The application is getting ready to handle incoming transactions by doing some initial tasks, such as copying the files it receives.
  - Processed – The application changes the standard information into a format that is easy to use and specific to your transaction.
  - Preparing to Send – The application is getting ready to send out a transaction and is doing some initial tasks, like copying the necessary information for the process.
  - Sending –The application sends out business transactions to the buyer or supplier.
  - Sent – The transaction is successfully completed and shared with the receiving party.
2. Supplier type-ahead – The name of the company the purchase order was sent from.
  If the name of the company is not present in the Owners master data then the company name must be entered manually.
3. Last Modified field – The period of time in which the purchase order was last updated:
  - Today – The transaction was modified within the last few hours.
  - Yesterday – The transaction was updated within the past 24 hours.
  - Last Week – The transaction was modified in the last 7 days.
  - Last Month – The transaction was modified in the last 30 days.
  - Last 3 Months – The transaction was modified in the last 90 days.
  - Last 6 Months – The transaction was modified in the last 180 days.
  - Custom Range – Select a specific period of time that the transaction was modified in from the calendar.
Select Apply.

A list of purchase orders displays based on the filter results.
Select the link for the purchase order from the results table.

The View Purchase Orders screen displays.
Select the ASN button.
A message is displayed stating that the advance shipment notices is being created and will be available in the notification when it is ready.
Select Dismiss in the messages dialog box.
Select the Notification icon on the top bar of the screen.
The notification panel displays confirming that the advance shipment notice is available.
Select View Details.
The Advance Shipment Notice Details screen opens in edit mode.
Enter the advance shipment notice details.
Select the Move To button at the top of the screen.

The submit status indicator circle is filled in with green to indicate the desired action upon selecting save.
Select the Save button.

The advance shipment notice is submitted.

Search and view advance shipment notices

Search for and view advance shipment notices

Perform this task to search for and view the advance shipment notices sent or received by suppliers or customers to view their details. Viewing the details of a advance shipment notices enables suppliers or customers to quickly access order information (e.g. the quantity for each line item in an order) in TraceLink without having to search through the actual B2B message.

Select a [MPL Network] from the Network drop-down in the header.
Select a Team (e.g. your entire company or a Link to a specific Partner or internal location) in the header.
Select Manufacturing - Customer or Manufacturing - Supplier from the left menu.
Partners must have the correct roles assigned by using the owner's instance of Multienterprise Information Network Tower.
Select Advance Shipment Notices.
Select the Filter button.
In the Filters panel, fill in one or more of the following fields to filter the results:
1. Delivery Number field – A unique identifier assigned to advance shipment notice.
2. Estimated Delivery Date field – The date on which a shipment is expected to deliver.
3. Last Modified field – The period of time in which the advance shipment notice was last updated:
  - Today – The transaction was modified within the last few hours.
  - Yesterday – The transaction was updated within the past 24 hours.
  - Last Week – The transaction was modified in the last 7 days.
  - Last Month – The transaction was modified in the last 30 days.
  - Last 3 Months – The transaction was modified in the last 90 days.
  - Last 6 Months – The transaction was modified in the last 180 days.
  - Custom Range – Select a specific period of time that the transaction was modified in from the calendar.
4. Shipment Date field – Displays only if the menu item is Sent Advance Shipment Notices. The date on which goods or products are dispatched.
5. Supplier type-ahead – Displays only if the menu item is Received Advance Shipment Notices. The name of the company the advance shipment notices was received from.
  If the name of the company is not present in the Owners master data then the company name must be entered manually.
6. State drop-down – The state of the advance shipment notice:
  - Draft – The transaction is in the draft state.
  - Submit – The transaction has been created.
  - Processing – The application is getting ready to handle incoming transactions by doing some initial tasks, such as copying the files it receives.
  - Processed – The application changes the standard information into a format that is easy to use and specific to your transaction.
  - Preparing to Send – The application is getting ready to send out a transaction and is doing some initial tasks, like copying the necessary information for the process.
  - Sending –The application sends out business transactions to the buyer or supplier.
  - Sent – The transaction is successfully completed and shared with the receiving party.
Select Apply.

A list of advance shipment notices displays based on the filter results.
Select the link for the advance shipment notice from the results table.

The View Advance Shipment Notices screen displays.
View all the fields in the Transaction Information, Shipment Information, Shipment Identifiers, Reference Transaction, Customer and Supplier, Ship To Location and Ship From Location, Line Items, Packaging Aggregation, and Notes sections.

For detail information about these fields, see Create and submit a new advance shipment notices.

Tips

To view the details of an individual line item in the advance shipment notices, select the Viewicon for the line item in the Line Items, Transaction Reference, and Packaging Aggregation sections on the Advance Shipment Notices Details screen.

Resubmit advance shipment notices

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