613 - Foreign Shipment Notification and 701 - Accept

1. Hover over Company Administration on the User Profile drop-down in the top right of any screen, and then select Workflow.
2. Select the Generate 701 - Accept Report for 613 - Foreign Shipmment Notification Resulting Actions checkbox for the Product Received workflow Event.

   or

   Select the Generate 701 - Accept Report for 613 - Foreign Shipmment Notification Resulting Actions checkbox for the ESM Product Received workflow Event (required if sending and receiving ESM integration messages).

3. Select Save in the top left of the screen, above the results table.

   The screen refreshes, and the workflow is enabled.

The Russia Compliance application generates the 701 - Accept report to respond to a 613 - Foreign Shipment Notification when TraceLink processes a Product Received or ESM Product Received event and the following conditions are met in the interface where the event occurred:

For the Web UI

• The products have a Packaging Code Type of GTIN-14 with a Packaging UOM of Each.
• The products have a Target Market of Russia.
• Each product in the receipt has the same MAH in Product Master Data.
• The Ship To Country Code is Russia, and the Ship From Country Code is not Russia, Armenia, Belarus, Kazakhstan, or Kyrgyzstan.
• The receipt's Funding Source is not Own Funds.
• The Receipt Type is Purchase - Import or Transfer - Import and the following conditions are met:
  • If the Receipt Type is Purchase - Import, the Contract Type must not be Consignment Agreement.
  • If the Receipt Type is Transfer - Import, the Contract Type must be Commission Sales Agreement or Agency Sales Agreement, or the Supply Type must be Free of Charge Distribution.
• The serial numbers in the receipt have an Item Status of Available.

For integration (XML)

• In Product Master Data, the products must:
  • Have a PackagingCodeType of GTIN-14 with a PackagingUOM (unit of measure) of each.
  • Have a TargetMarket of RU.
  • Each product in the receipt has the same MAH.
• The cmn:ShipFromCountryCode is not RU, AM, BY, KZ, or KG.
• The cmn:ShipToCountryCode is RU.
• The receipt's cmn:FundingSource is not OwnFunds.
• The cmn:ReceiptDistributionType is IMPORTPURCHASE or IMPORTTRANSFER and the following conditions are met:
  •  If the cmn:ReceiptDistributionType is IMPORTPURCHASE, the cmn:ContractType must not be ConsignmentAgreement.
  • If the cmn:ReceiptDistributionType is IMPORTTRANSFER, the cmn:ContractType must be CommissionSalesAgreement or AgencySalesAgreement, or the cmn:SupplyType must be FreeOfChargeDistribution.
• The serial numbers in the receipt have an ItemStatus of Available.

Use any of the following messages to generate the 701 - Accept report:

• Receipt (XML)
• ESM Receipt (XML)

For integration (EPCIS)

• In Product Master Data, the products must:
  • Have a PackagingCodeType of GTIN-14 with a PackagingUOM (unit of measure) of each.
  • Have a TargetMarket of RU.
  • Each product in the receipt has the same MAH.
• The tl:shipFromCountryCode is not RU, AM, BY, KZ, or KG.
• The tl:shipToCountryCode is RU.
• The receipt's tl:fundingSource is not OwnFunds.
• The tl:receiptDistributionType is IMPORTPURCHASE or IMPORTTRANSFER and the following conditions are met:
  •  If the tl:receiptDistributionType is IMPORTPURCHASE, the tl:contractType must not be ConsignmentAgreement.
  • If the tl:receiptDistributionType is IMPORTTRANSFER, the tl:contractType must be CommissionSalesAgreement or AgencySalesAgreement, or the tl:supplyType must be FreeOfChargeDistribution.
• The serial numbers in the receipt have an ItemStatus of Available.

Use any of the following messages to generate the 701 - Accept report:

• Receipt (EPCIS v1.2)
• Receipt Event (EPCIS v1.2)
• ESM Receipt (EPCIS v1.2)

1. Hover over Modules, and then select Serialized Operations Manager.
2. Expand the Inbound Movement drop-down, and then select Create Receipt.
3. Select the manufacturing location that provisioned the serial numbers from the Show Data From drop-down in the upper right.
4. On the Enter Receipt Information step:
   1. Enter the unique Delivery Number.
   2. Enter the shipment's Receipt Date (also known as the Transaction Date for compliance purposes).
   3. Select Purchase - Import or Transfer - Import from the Receipt Type drop-down.
   4. Ensure that Correcting Voided Receipt is not selected.
   5. Enter a country other than RU (Russia Federation), AM (Armenia), BY (Belarus), KZ (Kazakhstan), or KG (Kyrgyzstan) as the Ship From Country Code.
   6. Enter RU (Russia Federation) as the Ship To Country Code.
   7. Enter the name or identifier of the company that currently owns the product in the From Business field.

   8. Enter the name or identifier of the company taking ownership of the product in the To Business field.

   9. Enter the name or identifier of the Ship From Location that the From Business uses to identify the location in the MDLP portal (optional).

   10. Enter the name or identifier of the Ship To Location.

   11. Enter the name of the port where the shipment enters into the ship to country in the Entry Port field (optional).
   12. Enter the name of the port where the shipment leaves the ship to country in the Exit Port field (optional).
   13. Enter the name or identifier of the receipt's Transportation Carrier (optional).
   14. Select to the right of the Transportation Carrier field to add additional Transportation Carriers to the receipt (optional).
   15. Specify at least one Transaction ID for the receipt:
       1. Select an Identifier Type from the drop-down:
          • Bill of Lading – A carrier-issued document number that serves as a shipment receipt once the product is delivered to the predetermined destination.
          • Destruction Order – The unique identifier of an agreement in which a service provider agrees to destroy product.
          • E-Way Bill Number – The unique identifier of the shipment's E-Way bill.
          • Invoice Number – The unique identifier of the invoice.
          • Nota Fiscal Eletronica – The unique document number and series code of the Brazilian Nota Fiscal.
          • Packing Slip Number – The unique identifier of the Packing Slip.
          • PO Number – The unique identifier of the Purchase Order.
          • PRO Number – Transportation carrier progressive number assigned to an individual shipment.
          • Return – The unique identifier of the Return Authorization document.
          • Sales Order Number – The unique identifier of the Sales Order.
          • Shipment Number – The unique identifier of the shipment.
          • Transfer Number – The unique identifier of the transfer shipment.
          • Other – A document type other than those listed here.
       2. Enter the Identifier Value in the text field.
       3. Select the Document Date from the date picker.
       4. Select Add Another, and repeat the previous steps to add an additional transaction identifier (optional).
   16. Specify the Contract Type and Supply Type, depending on the Receipt Type:
       If the Receipt Type is Purchase - Import:

       1. Select one of the following Contract Types:
          • Agency Sales Agreement – An agent performs legal actions and paid services for a manufacturer or supplier.
          • Commission Sales Agreement – A sales agent earns commission for facilitating trade for an exporting company.
          • Competitive Bid – The right to fulfill the order is bid on by manufacturers and awarded to the manufacturer with the most favorable bid.
          • Government Contract – Product is sold under a government or state contract.
          • Private Contract – The buyer agrees to purchase product from the manufacturer.
       2. Select one of the Supply Types:
          • Agency Ordered Destruction – Return of a product for destruction as ordered by a government agency.
          • Collection – Return of recalled product.
          • Contract Manufacturer Buyback – A return sale back to the contract manufacturer.
          • Court Ordered Destruction – Return of product for court ordered destruction.
          • Customs Clearance Distribution – Product that is received into an importer’s warehouse after customs clearance.
          • Customs Sale – Sale of product previously seized by a customs agency.
          • Customs Zone Transfer – Product that is transferred between customs zones.
          • Destruction – Return of product for company-initiated destruction.
          • Free of Charge Distribution – Free sales that are neither Donations nor Sample Distributions.
          • Re-Export – Product that is produced in Country A, and then imported into and subsequently re–exported from Country B.
          • Re-Export Embargo – Product that is produced in Country A, and then imported into and subsequently re–exported from Country B due to an embargo placed on a product.
          • Withdrawn Product Collection – Withdrawn goods are collected and returned to the manufacturer.
       If the Receipt Type is Transfer - Import:

       • Select one of the following Contract Types:
         • Agency Sales Agreement – An agent performs legal actions and paid services for a manufacturer or supplier.
         • Commission Sales Agreement – A sales agent earns commission for facilitating trade for an exporting company.

         or

       • Select a Supply Type of Free of Charge Distribution.

   17. Specify the Funding Source used to purchase the shipment (optional, must not be Own Funds):

       • Extra Budget Funds – Funds not included in the budget are used to purchase the shipment.
       • Federal Budget Funds – Federal government funds are used to purchase the shipment.
       • Mixed Budget Funds – Both regional and federal government funds are used to purchase the shipment.
       • Regional Budget Funds – State or regional funds are used to purchase the shipment.
   18. Specify the reason that a product in the shipment is being removed from circulation in the Removal from Circulation Reason Code drop-down (optional):
       • Counterfeit – The product is a fraudulent imitation of the original.
       • Damaged – The product is damaged.
       • Excluded from Registration – The product was not registered.
       • Expired – The product is expired.
       • Falsified – The document for the product is intentionally inaccurate.
       • Lost Consumer Properties – The product has lost its potency (e.g. due to exposure to light or being stored outside of the appropriate temperature range).
       • Recalled – The product is recalled.
       • Substandard – The product does not meet physical or quality standards.
       • Unfit for Consumption – The product cannot be safely consumed.
       • Withdrawn by Manufacturer or MAH – The Manufacturer or MAH has withdrawn the product from the market.
   19. Enter any Comments about the receipt (optional, maximum 200 characters).
   20. Select Next.
5. On the Order Item Information step (optional):
   1. Select whether to Allow Short Verification Count, which permits the delivery to include fewer serial numbers than the amount entered in the Quantity field (optional).
   2. Specify at least one product included in the delivery in the Order Items table (optional):
      1. Select Add Another.
      2. Enter the product's GTIN in the Product Code field.
      3. Enter the Quantity of items included in the delivery (optional).
      4. Enter an Order Item Number to associate a product's Unit Price, VAT, and Gross Price with a specific set of serial numbers included in the shipment on the Enter Serial Numbers step (optional).
      5. Enter the product's Lot Number (optional).
      6. Enter the lot's Expiration Date (optional).
      7. Enter the Unit Price for the product (optional).
      8. Enter the VAT (Value Added Tax) per saleable unit of product (optional).
      9. Enter the total price per saleable unit of product, inclusive of unit price, taxes, and any additional fees or costs, in the Gross Price field (optional).
      10. Enter the 3-letter ISO Currency Code for the Unit Price, VAT, and Gross Price fields (required if Unit Price, VAT, or Gross Price are entered).
      11. Specify whether the product is Serialized (optional).
      12. Select any Transaction IDs that apply to the Item Code in the same row to associate an Identifier Type with a specific product in the shipment.
   3. Select Next.
6. On the Enter Serial Numbers step:
   1. Enter the name of the Warehouse Operator responsible for processing the delivery (optional).

   2. Select whether the physical contents of the delivery match the expected contents detailed in the shipment's documentation from the Delivery Inspection drop-down (optional):

      • Not Inspected - The contents of the delivery have not been inspected.
      • Inspected - Passed - The contents of the delivery have been inspected and match the associated documentation.
      • Inspected - Failed - The contents of the delivery have been inspected and do not match the associated documentation.
   3. Enter the date that the product in the delivery is inspected in the Delivery Inspection Date field (optional).
   4. Enter any additional information about the delivery inspection in the Delivery Inspection Note field (optional).

   5. Select whether a delivery's aggregation hierarchy has been verified from the Aggregation Inspection Status drop-down(optional):

      • Verified - The aggregation hierarchy for the delivery has been scanned down to the each level.
      • Unverified - Only the top-level (e.g. pallet) aggregation hierarchy for the delivery has been scanned and the remaining aggregation levels are unknown to TraceLink.
      • Implied - The entire aggregation hierarchy for the delivery is known to TraceLink, but only the top level (e.g. pallet) has been scanned. The lower aggregation levels have been provided previously (e.g in an aggregation or shipment).
   6. Select the Delivery Complete checkbox to indicate that no additional serial numbers associated with the delivery number are going to be received (optional). This checkbox only displays if an Administrator has configured SOM to receive partial deliveries.
   7. Enter Serial Numbers under Enter By List (required if no serial numbers are Entered by Lot):
      • Select Upload Serial Numbers from File:
      To associate a serial number to an Order Item Number in the Order Items table, add the Order Item Number to the end of the serial number, separated by a comma (e.g. "00932343845839485934, 5"), before uploading the file to TraceLink. Each serial number and its corresponding Order Item Number must be entered on its own row.
      1. Select Choose File.
      2. Browse for and select the desired CSV file.
      The CSV file must be smaller than 50MB and cannot contain headers. Only 1 file can be uploaded per session.

      or

      • Select Scan Serial Numbers:
      To associate a serial number to an Order Item Number in the Order Items table, add the Order Item Number to the end of the serial number, separated by a comma (e.g. "00932343845839485934, 5"). Each serial number and its corresponding Order Item Number must be entered on its own row.
      • Enter the serial numbers (limit of 30,000 characters).

        or

      • Scan the serial numbers (limit of 30,000 characters) with an external scanner.
   8. Specify whether to Automatically disaggregate serial numbers that are aggregated to another number, which disaggregates any child serial numbers in the shipment from their parent containers (optional).
   9. Enter Serial Numbers under Enter By Lot (required if no serial numbers are Entered by List):
      When shipping aggregated product by lot number, all packing levels and all serial numbers included in those packaging levels are included in the shipment, even if they do not share the same Item Code.
      1. Select Lot.
      2. Enter the Item Code associated with the serial numbers.
      3. Enter the Lot Number associated with the serial numbers.
7. Select Submit.

   The View Deliveries screen displays, and the shipment is created.