333 - Foreign Import Owner

Russia Compliance Owners generate the 333 - Foreign Import Owner report to capture the receipt of serialized items imported to Russia as an own funds or consignment order.

Configuring the report

  1. Hover over Company Administration on the User Profile in the top right of any screen, and then select Workflow.
  2. Select the Generate 333 - Foreign Import Owner Report Resulting Actions checkbox for the Product Received workflow Event.

    or

    Select the Generate 333 - Foreign Import Owner Report Resulting Actions checkbox for the ESM Product Received workflow Event (required if sending and receiving ESM integration messages).

  3. Select Save in the top left of the screen, above the results table.

    The screen refreshes, and the workflow is enabled.

The Russia Compliance application generates the 333 - Foreign Import Owner report when TraceLink processes a Product Received or ESM Product Received event and the following conditions are met in the interface where the event occurred:

  • The products have a Packaging Code Type of GTIN-14 with a Packaging UOM (unit of measure) of Each.
  • The products have a Target Market of Russia.
  • Each product in the receipt has the same MAH in Product Master Data.
  • The Ship From Country Code is not Russia, Armenia, Belarus, Kazakhstan, or Kyrgyzstan.
  • The Ship To Country Code is Russia.
  • The Receipt Type is Transfer - Import or Purchase - Import.
  • The Funding Source is Own Funds.

    or

  • The Contract Type is Consignment Agreement.
  • In Product Master Data, the products must:
    • Have a PackagingCodeType of GTIN-14 with a PackagingUOM (unit of measure) of each.
    • Have a TargetMarket of RU.
    • Each product in the receipt has the same MAH.
  • The cmn:ShipFromCountryCode is not RU, AM, BY, KZ, or KG.
  • The cmn:ShipToCountryCode is RU.
  • The cmn:ReceiptDistributionType is IMPORTPURCHASE or IMPORTTRANSFER.
  • The cmn:FundingSource is OwnFunds.

    or.

  • The cmn:ContractType is ConsignmentAgreement.

Use any of the following messages to generate the 333 - Foreign Import Owner report:

  • In Product Master Data, the products must:
    • Have a PackagingCodeType of GTIN-14 with a PackagingUOM (unit of measure) of each.
    • Have a TargetMarket of RU.
    • Each product in the receipt has the same MAH.
  • The tl:shipFromCountryCode is not RU, AM, BY, KZ, or KG.
  • The tl:shipToCountryCode is RU.
  • The tl:receiptDistributionType is IMPORTPURCHASE or IMPORTTRANSFER.
  • The tl:fundingSource is OwnFunds.

    or.

  • The tl:contractType is ConsignmentAgreement.

Use any of the following messages to generate the 333 - Foreign Import Owner report:

Generating the report

  1. Hover over Modules, and then select Serialized Operations Manager.
  2. Expand the Inbound Movement drop-down, and then select Create Receipt.
  3. Select the manufacturing location that provisioned the serial numbers from the Show Data From drop-down in the upper right.
  4. On the Enter Receipt Information step:
    1. Enter the unique Delivery Number.
    2. Enter the shipment's Receipt Date (also known as the Transaction Date for compliance purposes).
    3. Select one of the following from the Receipt Type drop-down:
      • Purchase - Import – A purchase into one country from another.
      • Transfer - Import – A transfer into one country from another.
    4. Ensure that Correcting Voided Receipt is not selected.
    5. Select the Receive Transfer Without Corresponding Shipping Event checkbox to indicate that the delivery does not have a corresponding delivery in Serialized Operations Manager to be received against (optional). Receipt Type must be Transfer - Import and all serial numbers must have an Item Status of Available.
    6. Enter the 2-letter ISO Ship From Country Code (must not be Russia, Armenia, Belarus, Kazakhstan, or Kyrgyzstan).
    7. Enter RU (Russia Federation) as the Ship To Country Code.
    8. Enter the name or identifier of the company that currently owns the product in the From Business field.

    9. Enter the name or identifier of the company taking ownership of the product in the To Business field.

    10. Enter the name or identifier of the Ship From Location that the From Business uses to identify the location in the MDLP portal (optional).
    11. Enter the name or identifier of the Ship To Location.
    12. Enter the name of the port where the shipment enters into the ship to country in the Entry Port field (optional).
    13. Enter the name of the port where the shipment leaves the ship to country in the Exit Port field (optional).
    14. Enter the name or identifier of the receipt's Transportation Carrier (optional).
    15. Select to the right of the Transportation Carrier field to add additional Transportation Carriers to the receipt (optional).
    16. Specify at least one Transaction ID for the receipt:
      1. Select an Identifier Type from the drop-down:
        • Bill of Lading – A carrier-issued document number that serves as a shipment receipt once the product is delivered to the predetermined destination.
        • Destruction Order – The unique identifier of an agreement in which a service provider agrees to destroy product.
        • E-Way Bill Number – The unique identifier of the shipment's E-Way bill.
        • Invoice Number – The unique identifier of the invoice.
        • Nota Fiscal Eletronica – The unique document number and series code of the Brazilian Nota Fiscal.
        • Packing Slip Number – The unique identifier of the Packing Slip.
        • PO Number – The unique identifier of the Purchase Order.
        • PRO Number – Transportation carrier progressive number assigned to an individual shipment.
        • Return – The unique identifier of the Return Authorization document.
        • Sales Order Number – The unique identifier of the Sales Order.
        • Shipment Number – The unique identifier of the shipment.
        • Transfer Number – The unique identifier of the transfer shipment.
        • Other – A document type other than those listed here.
      2. Enter the Identifier Value in the text field.
      3. Select the Document Date from the date picker.
      4. Select Add Another, and repeat the previous steps to add an additional transaction identifier (optional).
    17. Specify the Supply Type (optional):
      • Agency Ordered Destruction – Return of a product for destruction as ordered by a government agency.
      • Contract Manufacturer Buyback – A return sale back to the contract manufacturer.
      • Court Ordered Destruction – Return of product for court ordered destruction.
      • Customs Clearance Distribution – Product that is received into an importer’s warehouse after customs clearance.
      • Customs Sale – Sale of product previously seized by a customs agency.
      • Customs Zone Transfer – Product that is transferred between customs zones.
      • Destruction – Return of product for company-initiated destruction.
      • Free of Charge Distribution – Free sales that are neither Donations nor Sample Distributions.
      • Re-Export – Product that is produced in Country A, and then imported into and subsequently re-exported from Country B.
      • Re-Export Embargo – Product that is produced in Country A, and then imported into and subsequently re-exported from Country B due to an embargo placed on a product.
      • Re-Export Sanctions – Product that is produced in Country A, and then imported into and subsequently re-exported from Country B due to imposed sanctions.
      • Withdrawn Product Collection – Withdrawn goods are collected and returned to the manufacturer.
    18. Specify the Contract Type and Funding Source:
      1. Select Consignment Agreement as the Contract Type.
      2. Select one of the following Funding Sources (optional, must not be Own Funds):
        • Extra Budget Funds – Funds not included in the budget are used to purchase the shipment.
        • Federal Budget Funds – Federal government funds are used to purchase the shipment.
        • Mixed Budget Funds – Both regional and federal government funds are used to purchase the shipment.
        • Regional Budget Funds – State or regional funds are used to purchase the shipment.
      1. Select one of the following Contract Types (optional, must not be Consignment Agreement):
        • Agency Sales Agreement – An agent performs legal actions and paid services for a manufacturer or supplier.
        • Commission Sales Agreement – A sales agent earns commission for facilitating trade for an exporting company.
        • Competitive Bid – The right to fulfill the order is bid on by manufacturers and awarded to the manufacturer with the most favorable bid.
        • Government Contract – Product is sold under a government or state contract.
        • Private Contract – The buyer agrees to purchase product from the manufacturer.
      2. Select Own Funds as the Funding Source.
    19. Specify the reason that a product in the shipment is being removed from circulation in the Removal from Circulation Reason Code drop-down (optional):
      • Counterfeit – The product is a fraudulent imitation of the original.
      • Damaged – The product is damaged.
      • Excluded from Registration – The product was not registered.
      • Expired – The product is expired.
      • Falsified – The document for the product is intentionally inaccurate.
      • Lost Consumer Properties – The product has lost its potency (e.g. due to exposure to light or being stored outside of the appropriate temperature range).
      • Recalled – The product is recalled.
      • Substandard – The product does not meet physical or quality standards.
      • Unfit for Consumption – The product cannot be safely consumed.
      • Withdrawn by Manufacturer or MAH – The Manufacturer or MAH has withdrawn the product from the market.
    20. Enter any Comments about the receipt (optional, maximum 200 characters).
    21. Select Next.
  5. On the Order Item Information step:
    1. Select whether to Allow Short Verification Count, which permits the delivery to include fewer serial numbers than the amount entered in the Quantity field (optional).
    2. Specify at least one product included in the receipt in the Order Items table:
      1. Select Add Another.
      2. Enter the product's GTIN in the Product Code field.
      3. Enter the Quantity of items included in the receipt (optional).
      4. Enter the product's Lot Number (optional).
      5. Enter the lot's Expiration Date (optional).
      6. Enter the Unit Price for the product.
      7. Enter the VAT (Value Added Tax) per saleable unit of product (optional).
      8. Enter the total price per saleable unit of product, inclusive of unit price, taxes, and any additional fees or costs, in the Gross Price field (optional).
      9. Enter the 3-letter ISO Currency Code for the Unit Price, VAT, and Gross Price fields (required if Unit Price, VAT, or Gross Price are entered).
      10. Specify whether the product is Serialized (optional).
      11. Select any Transaction IDs that apply to the Item Code in the same row to associate an Identifier Type with a specific product in the shipment.
        Only Identifier Types added on the Enter Receipt Information step in the Transaction IDs table can be selected in the Order Items table. An Identifier Type can be included only once per Item Code (e.g. an Item Code cannot have two Invoice Numbers associated to it).
    3. Select Next.
  6. On the Enter Serial Numbers step:
    1. Enter the name of the Warehouse Operator responsible for processing the receipt (optional).

    2. Select whether the physical contents of the delivery match the expected contents detailed in the shipment's documentation from the Delivery Inspection drop-down (optional):

      • Not Inspected - The contents of the delivery have not been inspected.
      • Inspected - Passed - The contents of the delivery have been inspected and match the associated documentation.
      • Inspected - Failed - The contents of the delivery have been inspected and do not match the associated documentation.
    3. Enter the date that the product in the delivery is inspected in the Delivery Inspection Date field (optional).
    4. Enter any additional information about the delivery inspection in the Delivery Inspection Note field (optional).

    5. Select whether a delivery's aggregation hierarchy has been verified from the Aggregation Inspection Status drop-down(optional):

      • Verified - The aggregation hierarchy for the delivery has been scanned down to the each level.
      • Unverified - Only the top-level (e.g. pallet) aggregation hierarchy for the delivery has been scanned and the remaining aggregation levels are unknown to TraceLink.
      • Implied - The entire aggregation hierarchy for the delivery is known to TraceLink, but only the top level (e.g. pallet) has been scanned. The lower aggregation levels have been provided previously (e.g in an aggregation or shipment).
    6. Select the Delivery Complete checkbox to indicate that no additional serial numbers associated with the delivery number are going to be received (optional). This checkbox only displays if an Administrator has configured SOM to receive partial deliveries.
    7. Enter Serial Numbers under Enter By List:
      • Select Upload Serial Numbers from File:
        1. Select Choose File.
        2. Browse for and select the desired CSV file.
          3. The CSV file must be smaller than 50MB and cannot contain headers. Only 1 file can be uploaded per session.

        or

      • Select Scan Serial Numbers:
        • Enter the serial numbers (limit of 30,000 characters).

          or

        • Scan the serial numbers (limit of 30,000 characters) with an external scanner.

    Serial numbers do not need to be associated with Order Items in a receipt.

  7. Select Submit.

    The View Receipts screen displays, and the receipt is submitted.

Prerequisites

Before adding serial numbers and submitting the receipt in Smart Inventory Tracker the following conditions must be met:

To submit the shipment

  1. Open the Smart Inventory Tracker app on the mobile device.
  2. Select the Options icon at the top of any screen.
  3. Select Receive.

  4. Identify the delivery to receive with one of the following:

    • Enter the Delivery Number:
      1. Scan the barcode.
        or
        Enter the delivery number manually, and select Submit.
      2. If the delivery number already exists:
        1. Select the desired combination of Delivery Number, From Business, and Ship From Location from the list of delivery numbers.

          2. or

        2. Select the Add icon to create a new shipment with the existing delivery number.
        If multiple deliveries are received in a single receipt, all delivery numbers contained in the receipt display with a space as a separator.
        Selecting a suspended Delivery Number resumes that delivery.
    • Enter the transaction ID associated with the delivery in the Transaction ID or Serial Number field:
      • Scan the barcode.

        or

      • Enter the transaction ID manually and select Submit.

      If only one delivery number is associated with the transaction ID, begin associating serial numbers to the delivery.

      If multiple delivery numbers are associated with the transaction ID, a list of the delivery numbers displays:

      1. Expand a delivery number.
        • Receipt Date – The date that the delivery is expected to be received.
        • Receipt Type – The type of receipt.
        • From Business – The company that is selling or transferring the product.
        • Ship From Location – The location that physically shipped the product.
        • To Business – The company that is buying or receiving the product.
        • Ship To Location – The location that physically receives the product.
        • Transaction IDs – The identifiers of any documents associated with the receipt.
          • ID – The value of the identifier.
          • Type –The type of the identifier.
          • Date – The date printed on the document.
        • Order Items – The order items included in the receipt.
          • Product – The packaging code or country drug code associated with the product.
          • Lot – The lot or batch number for that product.
          • Expiry – The expiration date of that product.
          • Quantity – The number of items expected for that order item.
      2. Select Receive to begin receiving serial numbers for that delivery number.
    • Enter a serial number already associated with the delivery in the Transaction ID or Serial Number field:
      • Scan the barcode.

        or

      • Enter the serial number manually and select Submit.

  5. Enter the Serial Number to associate with the Delivery Number:

    • Scan the barcode.

      or

    • Enter the serial number manually and select the Submit icon.

    • Product – Displays the packaging code associated with the serial number. Mixed displays for SSCCs with multiple lot numbers or no lot number defined.

    • Lot – The batch or lot number associated with the product. Mixed displays for SSCCs with multiple lot numbers or no lot number defined.
    • Expiry – The expiration date associated with the serial number's lot. Mixed displays for SSCCs with multiple lot numbers or no lot number defined.
    • Quantity – The number of each-level serial numbers with the same product and lot number as the current Serial Number associated with the delivery, compared to the number of each-level serial numbers expected in the delivery, based on that order item in Serialized Operations Manager. Displays only the quantity associated if the delivery number does not have order items specified. View Products displays for SSCCs that contain children for multiple order items.
  6. Repeat the previous step for any other serial numbers that must be received.
  7. Select Receive.
  8. Select Yes in the confirmation dialog box.

    Smart Inventory Tracker sends the delivery number and associated serial numbers to Serialized Operations Manager, which then updates the Item Status of the serial numbers and their children, if aggregated, to Available.

Tips

  • To remove a serial number from the delivery, scan or enter it a second time, and select Yes in the dialog box.
    • If the Don't show me this message again checkbox in this dialog box was previously selected during the current delivery, the serial number is automatically removed from the shipment without confirmation.
  • To view a list of the Products (designated by item code), Lots, and Quantities associated with the delivery number, select Products.
  • To view all serial numbers associated with the delivery number, select Serial Numbers.
  • To suspend a receipt, select the Suspend icon in the upper right, and select Yes in the dialog box.

    Smart Inventory Tracker saves all serial numbers added to the delivery number, and the delivery can be resumed at a later time by any user.

  • To cancel a delivery, select the Cancel icon in the upper right, and select Yes in the dialog box.

    Smart Inventory Tracker removes all serial numbers associated with the receipt, but the delivery number still exists in Serialized Operations Manager.

  • For smartphone users, Smart Inventory Tracker automatically opens the camera to scan barcodes.
    • Select the Close icon to disable the camera.
    • Select the Open icon to enable the camera.

Compliance report details

  • Report Date – The date and time that the report generated.
  • Report ID – The report's MDLP document ID.
  • Report Type – 333 - Foreign Import Owner.
Field Description Sourced From MDLP Report Element
Delivery Number The delivery number associated with the receipt. Delivery Number in the receipt. Not reported
Importer ID The 36-character Russia Account Number of the product's MAH. Company Master Data, the identifier of the MAH for the Order Items specified in the receipt. subject_id
Importer Name The name of the product's MAH. Company Master Data, the name associated with the identifier of the MAH. Not reported
Customs Location ID The 36-character Russia Account Number of the location that the shipment is sent to. Ship To Location in the receipt. custom_receiver_id
Customs Location Name The name of the location that the shipment is sent to. Partner Master Data, the name associated with the Ship To Location. Not reported
Receipt Date The date that the receipt is created. Receipt Date in the receipt. operation_date
Sender ID The 36-character Russia Account Number of the company that sends the shipment. From Business in the receipt. seller_id
Sender Name The name of the company that sends the shipment. Partner Master Data, the name associated with the From Business. Not reported
Document Number

The number on the quality document associated with the items.

The Transaction ID in the shipment.

TraceLink prioritizes the transaction Identifier Type to include in the report in the following order:

  • Invoice Number
  • PO Number
  • Shipment Number (ASN)
  • Packaging Slip Number
  • Sales Order Number
  • Transfer Number
  • Bill of Lading
  • All other Identifier Type options
 doc_num
Document Date The date printed on the quality document associated with the items. Document Date associated with the reported Transaction ID in the shipment. doc_date
Contract Type

The type of contract that applies to the shipment.

Displays as one of the following, which indicates information about the receipt:

  • 7 - Consignment Agreement – The Contract Type is Consignment Agreement.
  • 8 - Own Funds – The Funding Source is Own Funds.
 Contract Type in the receipt. contract_type
  • Response Received – The date and time that TraceLink received a response message from MDLP.
  • Response Type – The response code from MDLP.
  • Status – The status of the report with MDLP.
  • Error Code – The error code returned by MDLP, if applicable.
  • Error Description – The description of the associated Error Code.