Shipment Advice Guidelines

See How To Use this Guide before interpreting the guidelines below.

Message Type: DT_SHIP_ADVICE

Info Exchange Display Name: Shipment Advice

When sending an element in Date or DateTime format, a valid date must be given. "00" is not a valid day or month value and "0000" is not a valid year value.
Data Element Occurs Format Length Enums Req Description
SHPMNT03 [1…1] - - - - Root element for SAP IDoc SHPMNT.SHPMNT03 Shipment Advice from CMO to pharmaceutical manufacturer.
  IDOC [1…1] - - - M IDoc root data element.
    @BEGIN [1…1] String [1/1] - M Begin of message attribute. Identifies beginning of XML IDoc. *1
    EDI_DC40 [1…1] - - - M IDoc control record. Defines beginning of warehouse shipment confirmation message.
      @SEGMENT [1…1] String [1/1] - M Begin of segment attribute. *2
      TABNAM [0…1] String [1/*] - O IDoc table name. *3
      MANDT [0…1] String [0/3] - O Client. *4
      DOCNUM [0…1] String [0/16] - O IDoc number. *5
      DOCREL [0…1] String [0/4] - O IDoc version release number. *6
      STATUS [0…1] String [0/2] - O Current IDoc processing status. *7
      DIRECT [0…1] String [0/*] - O Direction of IDoc. Valid values: *8
  • 1 = Outbound from sending SAP system.
  • 2 = Inbound to receiving SAP system.
      OUTMOD [0…1] String [0/1] - O Output mode. *9
      EXPRSS [0…1] String [0/1] - O Overriding in inbound processing.
      TEST [0…1] String [0/1] - O IDoc test flag.
      IDOCTYP [0…1] String [1/*] - O IDoc basic type.

Valid value: SHPMNT03. *10
      CIMTYP [0…1] String [0/*] - O Name of extension type.
      MESTYP [0…1] String [1/30] - O Logical message type. Constant value. *11
      MESCOD [0…1] String [0/3] - O Logical message code.
      MESFCT [0…1] String [0/3] - O Logical message function.
      STD [0…1] String [0/1] - O EDI standard.
      STDVRS [0…1] String [0/6] - O Version of EDI standard.
      STDMES [0…1] String [0/6] - O EDI message type.
      SNDPOR [0…1] String [1/10] - O Sender port (SAP System, EDI subsystem). *12
      SNDPRT [0…1] String [1/2] - O Partner type of sender. *13
      SNDPFC [0…1] String [0/2] - O Partner function of sender.
      SNDPRN [0…1] String [1/10] - O Partner number of sender. *14
      SNDSAD [0…1] String [0/21] - O Sender address (SADR).
      SNDLAD [1…1] String [1/70] - M Logical address of sender. Identifies sender of the IDoc for TraceLink ProcessLink configuration. For Ship Advice: Sender = CMO (Supplier Site). *15
Mandatory for TraceLink.
      RCVPOR [0…1] String [1/10] - O SAP receiver port. *16
      RCVPRT [0…1] String [1/2] - O Partner type of receiver. *17
      RCVPFC [0…1] String [0/2] - O Partner function of receiver. *18
      RCVPRN [0…1] String [1/10] - O Partner number of receiver. *19
      RCVSAD [0…1] String [0/21] - O Receiver address (SADR).
      RCVLAD [1…1] String [1/70] - M Logical address of receiver. Identifies receiver of the IDoc for TraceLink ProcessLink configuration. For Ship Advice: Receiver = pharmaceutical manufacturer. *20
Mandatory for TraceLink.
      CREDAT [0…1] String [1/8] - O Date IDoc was created in format YYYYMMDD. *21
      CRETIM [0…1] String [1/6] - O Time IDoc was created in format HHMMSS. *22
      REFINT [0…1] String [0/14] - O Reference to interchange file.
      REFGRP [0…1] String [0/14] - O Reference to message group.
      REFMES [0…1] String [0/14] - O Reference to message.
      ARCKEY [0…1] String [1/70] - O EDI archive key.
      SERIAL [0…1] String [1/20] - O EDI/ALE: Serialization field.
    E1EDT20 [0…1] - - - M Shipment document header. Parent segment for all other segments in SHPMNT03 message.
      @SEGMENT [1…1] String [1/1] - M Begin of segment attribute. Identifies beginning of a segment. *23
      TKNUM [0…1] String [0/10] - O Shipment number.
      SHTYP [0…1] String [0/4] - O Shipment type. Specifies what type of transportation processing is to be performed. A shipment document is assigned to one particular shipment document type. *24
      ABFER [0…1] String [0/1] - O Shipment completion type. Valid values: *25
  • 1 = Loaded outbound shipment.
  • 2 = Loaded inbound shipment.
  • 3 = Empty outbound shipment.
  • 4 = Empty inbound shipment.
      ABWST [0…1] String [0/1] - O Processing control. Valid values: *26
  • 1 = Individual shipment using one mode of transport
  • 2 = Individual shipment using several modes of transport.
  • 3 = Collective shipment using one mode of transport.
  • 4 = Collective shipment using several modes of transport.
      BFART [0…1] String [0/1] - O Service level. Valid values: *27
  • 1 = Load
  • 2 = General cargo
  • 3 = Groupage
  • 4 = Express
      VSART  [0…1] String [0/2] - O Shipping type selected for the transportation of the goods (e.g. road or rail). Valid values: *28
  • 01 = Truck
  • 02 = Mail
  • 03 = Train
  • 04 = Ship
  • 05 = Airplane
  • DU = Driver Unload
  • LG = Liftgate
  • LT = LTL
  • MM = Multimodal
  • P1 = Next Day Air
  • P2 = Second Day Air
  • P3 = Ground
  • WM = Truck VS/WM
      LAUFK [0…1] String [0/1] - O Shipment leg indicator. Valid values: *29
  • 1 = Preliminary leg
  • 2 = Main leg
  • 3 = Subsequent leg
  • 4 = Direct leg
  • 5 = Return leg
      ROUTE [0…1] String [0/6] - O Shipment route. A shipment route consists of one or more legs. *30
      SIGNI [0…1] String [1/20] - O Container ID. *31
      EXTI1 [0…1] String [1/20] - O External identification 1. *32
      PKSTK [0…1] String [0/1] - O Shipment Contains Handling Units. Yes/No field. Valid values: *33
  • X = Yes
  • null = No
      DTMEG [0…1] String [0/3] - O Unit of weight for transportation planning. *34
      DTMEV [0…1] String [0/3] - O Volume unit for transportation planning. *35
      E1ADRM4 [0…*] - - - O Trading partner identification and address data. Valid values:
  • SP = Forward agent.
  • OTP = Transportation planning point.
        @SEGMENT [1…1] String [1/1] - M Beginning of segment attribute. *36
        PARTNER_Q [0…1] String [0/3] - O Qualifier identifying partner function. Valid values: *37
  • SP = Forward agent.
  • OTP = Transportation planning point.
        PARTNER_ID [0…1] String [1/17] - O SAP partner number. *38
        LANGUAGE [0…1] String [0/2] - O Language code. *39
        NAME1 [0…1] String [0/4] - O Party name or description.
        NAME2 [0…1] String [0/4] - O Party name or description.
        NAME3 [0…1] String [0/4] - O Party name or description.
        STREET1 [0…1] String [0/4] - O House number and street.
        STREET2 [0…1] String [0/4] - O House number and street.
        POSTL_COD1 [0…1] String [0/10] - O Postal code.
        CITY1 [0…1] String [0/4] - O Town or city.
        TELEPHONE1 [0…1] String [0/30] - O Telephone number.
        COUNTRY1 [0…1] String [0/3] - O Country indicator (ISO alphanumeric). *40
        REGION [0…1] String [0/3] - O Region Code.
        E1ADRE4 [0...10] - - - O Central Address Segment Group. Additional Data Segment, for party identified in parent E1ADRM1 segment.

Use this segment for additional party or location identifier types (e.g. GLN, DUNS, company ID, DEA, etc.).
          @SEGMENT [1...1] String [1/1] - M Begin of segment attribute. Identifies beginning of a segment. *41
          EXTEND_Q [0…1] String [0/3] - O Qualifier for additional partner type data. Valid values: *42
  • 100 = ILN/GLN
  • 200 = DUNS
  • 300 = Own account number for recipient.
  • 301 = Reference number for recipient.
  • 302 = Reference number for recipient.
  • 303 = Standard Point Location Code.
  • 304 = Standard Carrier Code.
  • 305 = Transportation planning point (recipient).
  • 306 = Own account number at distributor.
  • 307 = Own number allocated by distributor.
  • 308 = Own number allocated by manufacturer.
          EXTEND_D [0…1] String [1/70] - O Additional partner identifier qualified by EXTEND_Q. *43
      E1EDT10 [0…*] - - - O Shipment date segment.
        @SEGMENT [1…1] String [1/1] - M Beginning of segment attribute. *44
        QUALF [0…1] String [1/3] ConstraintDateType O Shipment date type qualifier. Defines type of date recorded. *45
        NTANF [0…1] Date [0/8] - O Start date for shipment activity in date format YYYYMMDD. *46
        NTANZ [0…1] Time [0/6] - O Start time for shipment activity in time format HHMMSS. *47
        NTEND [0…1] Date [0/8] - O End date for shipment activity in date format YYYYMMDD. *48
        NTENZ [0…1] Time [0/6] - O End time for shipment activity in time format HHMMSS.
      E1EDT37 [0…1] - - - O Shipping unit header unit header for shipment. Populated with the highest level handling unit in shipment, e.g. the trailer. Segment identifies trailer and all pallets within trailer. Total weight and volume required for invoicing.
        @SEGMENT [1…1] String [1/1] - M Beginning of segment attribute. *49
        EXIDV [0…1] String [1/20] - O External handling unit identifier. Identification number of parent packaging unit, whether pallet, case, etc. Should be an SSCC code. *50
        TARAG [0…1] String [0/17] - O Tare weight of handling unit. *51
        GWEIT [0…1] String [0/3] QuantityUOM C ISO unit of measure for tare weight. *52
Mandatory if TARAG is greater than 0.
        BRGEW [0…1] String [0/17] - O Total weight of parent handling unit. Used with total volume to calculate charges for invoicing. *53
        NTGEW [0…1] String [0/17] - O Loading weight of handling unit. *54
        MAGEW [0…1] String [0/17] - O Allowed loading weight of handling unit. *55
        GWEIM [0…1] String [0/3] WeightUOM O ISO unit of measure for total weight. *56
        BTVOL [0…1] String [1/17] - O Total volume of handling unit. Used with total weight to calculate charges for invoicing. *57
        NTVOL [0…1] String [0/17] - O Loading volume of handling unit. *58
        MAVOL [0…1] String [0/17] - O Allowed loading volume for handling unit. *59
        VOLEM [0…1] String [0/3] VolumeUOM O ISO unit of measure for total volume. *60
        VHILM [0…1] String [0/18] - O Packaging material number for packaging unit. *61
        VHART [0…1] String [0/4] - O Packaging Material Type. *62
        MAGRV [0…1] String [0/4] - O Material group: packaging materials. *63
        VELTP [0…1] String [0/1] - O Packaging Material Category. Valid values: *64
  • A = Means of transport.
  • B = Transport equipment.
  • C = Packaging materials.
  • D = Auxiliary packaging material.
        SMGKN [0…1] String [0/1] - O SMG identification for material tag. Valid values: *65
  • S = Single label
  • M = Main label
  • G = Group label
        EXIDA [0…1] String [0/1] - O Type of external handling unit identifier. Valid values: *66
  • A = External HU identification = VEKP-VENUM (no HU management).
  • B = Number assigned by customer (no HU management).
  • C = SSCC18 internal.
  • D = SSCC18 external.
  • E = No. range obj. HU_VEKP internal interval - SSCC18 before GI.
  • F = No. range obj. HU_VEKP external interval - SSCC18 before GI.
  • G = $ number for packing proposal - only for object '02'.
  • H = SSCC18 from vendor.
        MOVE_STATUS [0…1] String [0/4] - O Handling unit status. Valid values: *67
  • Null = Nothing
  • 0001 = Planned
  • 0010 = Implemented - stock not posted as goods receipt.
  • 0020 = Stock at a non-HU storage location.
  • 0030 = Stock at an HU storage location.
  • 0040 = In transit
  • 0050 = Posted for GI
  • 0060 = Deleted
  • 0015 = Visually Checked
        E1EDT43 [1...*] - - - M Shipping unit pallet at shipment level. Identifies all pallets packed in trailer. Matches up with delivery item pallets below, in E1EDL37.
          @SEGMENT [1…1] String [1/1] - M Beginning of segment attribute. *68
          VELIN [0…1] String [0/1] - O Type of handling-unit item content. Valid values: *69
  • 1 = Saleable item.
  • 2 - Auxiliary packing item.
  • 3 = Handling unit (packing item: pack, inner pack, etc.) Constant value = 3.
          EXIDV [0…1] String [1/20] - O External handling unit identification for pallets. Highest level packing unit in each delivery reported in E1EDL20. *70
    E1EDL20 [1...*] - - - M Delivery document header at item detail level of shipment notification. Identifies all deliveries and shipping points in shipment. Also includes E1EDL24 item level and E1EDL37/E1EDL44 packing aggregation at delivery level.
      @SEGMENT [1…1] String [1/1] - M Beginning of segment attribute. *71
      VBELN [0…1] String [1/10] - O Identifies warehouse shipment order being confirmed by IDoc. *72
      VSTEL [0…1] String [0/4] - O Shipping Point/Receiving Point. Code identifying the physical location from which items are shipped. *73
      VKORG [0…1] String [0/4] - O Sales organization.
      E1EDL24 - - - - M Item level details for delivery within shipment message. At least one instance of this segment is mandatory.
        @SEGMENT [1…1] String [1/1] - M Beginning of segment attribute. *74
        POSNR [0…1] String [0/6] - O Line item number. *75
        MATNR [0…1] String [1/18] - O Material Number. *76
        WERKS [0…1] String [0/4] - O Plant. *77
        LGORT [0…1] String [0/4] - O Storage location. *78
        CHARG [0…1] String [0/10] - C Batch or lot number. Conditionally required for segments that include a batch number. *79
        LFIMG [0…1] String [0/15] - O Delivered quantity in sales unit of measure. *80
        VRKME [0…1] String [0/3] QuantityUOM C Sales unit of measure. *81
Mandatory if LFIMG is greater than 0.
        NTGEW [0…1] String [0/15] - O Net Weight. *82
        BRGEW [0…1] String [0/15] - O Gross Weight. *83
        GEWEI [0…1] String [0/3] WeightUOM C  Weight unit of measure. *84
Mandatory if NTGEW or BRGEW is greater than 0.
        VOLUM [0…1] String [0/15] - O Volume. *85
        VOLEH [0…1] String [0/3] VolumeUOM C Volume unit of measure. *86
Mandatory if VOLUM is greater than 0.
        HIPOS [0…1] String [0/6] - C Superior item in an item hierarchy. Used to identify parent line item number for a split batch. *87
Mandatory for segments that carry batch split items.
        LADGR [0…1] String [0/4] - O Loading Group. *88
        TRAGR [0…1] String [0/4] - O Transportation Group. *89
        VTWEG [0…1] String [0/2] - O Distribution Channel. *90
        SPART [0…1] String [0/2] - O Division. *91
        POSEX [0…1] String [0/6] - O External item number. *92
      E1EDL37 [0…*] - - - M Handling unit header. Packing hierarchy stored in this looping group if entered in Delivery document. Each instance of E1EDL37 describes one level of packing hierarchy, with the child levels in E1EDL44:
  • Pallet --> Child Packs or Saleable Items.
  • Packs --> Child Inner Packs or Saleable Items.
  • Inner Packs --> Child Saleable Items.
Mandatory to build aggregation hierarchy. Links saleable product batches to packaging items that contain them.
        @SEGMENT [1…1] String [0/*] - M Begin of segment attribute. *93
        EXIDV [0…1] String [1/20] - O External Handling Unit Identification. SSCC-18 identifier for packaging item required in this field. *94
        TARAG [0…1] String [0/17] - O Tare weight of handling unit. *95
        GWEIT [0…1] String [0/3] WeightUOM O Weight unit tare. *96
        BRGEW [0…1] String [0/17] - O Total weight of handling unit. *97
        NTGEW [0…1] String [0/17] - O Loading weight of handling unit. *98
        MAGEW [0…1] String [0/17] - O Allowed loading weight of handling unit.
        GWEIM [0…1] String [0/3] WeightUOM C Unit of measure for weight. *99
Mandatory if BRGEW or NTGEW is greater than 0.
        BTVOL [0…1] String [0/17] - O Total volume of handling unit. *100
        NTVOL [0…1] String [0/17] - O Loading volume of handling unit.
        MAVOL [0…1] String [0/17] - O Allowed loading volume for handling unit.
        VOLEM [0…1] String [0/3] VolumeUOM C Unit of measure for volume values. *101
Mandatory if BTVOL is greater than 0.
        VEGR2 [0…1] String [0/5] - O Handling unit group 2. *102
        VEGR1 [0…1] String [0/5] - O Handling unit group 1. *103
        VHILM [0…1] String [0/18] - O Packaging material number - material ID in sender's SAP material master for packaging unit. *104
        LAENG [0…1] String [0/15] - O Length. *105
        BREIT [0…1] String [0/15] - O Width. *106
        HOEHE [0…1] String [0/15] - O Height. *107
        MEABM [0…1] String [0/3] - O Unit of dimension for length, width, and height. *108
Mandatory if LAENG, BREIT, or HOEHE is greater than 0.
        VHART [0…1] String [0/4] - O Packaging material type. *109
        MAGRV [0…1] String [0/4] - O Material Group: Packaging Materials.
        VELTP [0…1] String [0/1] - O Packaging material category. *110
        SMGKN [0…1] String [0/1] - O SMG identification for material tag. *111
        EXIDA [0…1] String [0/1] - O Type of External Handling Unit Identifier. *112
        MOVE_STATUS [0…1] String [0/4] - O Handling unit status. *113
        E1EDL44 [0…*] - - - M IDoc: Handling Unit Item (Delivery).
          @SEGMENT [0…1] String [0/1] - M Begin of segment attribute. *114
          VELIN [0…1] String [0/1] - O Type of Handling-unit Item Content. Valid values: *115

1 = Saleable item.

2 = Auxiliary packing item.

3 = Handling unit (packing item: pack, inner pack, etc.).
          VBELN [0…1] String [0/10] - O Delivery document number. Only populated when aggregation item is a saleable item. *116
          POSNR [0…1] String [1/6] - O Item number of the SD document. The ASN delivery document line item when the child item described in this segment is a saleable item. Only populated when aggregation item is a saleable item. *117
          EXIDV [0…1] String [1/20] - O External handling unit Identification number. Only populated when aggregation is a packing item, a pack, or inner pack of a higher level pack or pallet.
          VEMNG [0…1] String [0/3] - O Number of units of aggregation item packed in parent pack. Only populated when aggregation item is a saleable item. Not populated for packs and inner packs. *118
          VEMEH [0…1] String [1/3] QuantityUOM O Base Unit of Measure of the Quantity to be Packed. *119
          MATNR [0…1] String [[0/18]] - O SAP material number for aggregation item. Only populated when aggregation item is a saleable item. *120
          KDMAT [0…1] String [0/35] - O Material number in customer's system. *121
          CHARG [0…1] String [[0/18]] - O Batch number for packed product in delivery line item packing aggregation. *122