Declare Country Clearance

Select the Inbound Movement drop-down in the left-hand panel.

Report products that are imported into countries or exported from countries to a customs authority and provide supporting documentation.

• Clearance Type - The type of clearance given to the shipment.
  • Customs - Customs declaration of goods that are being transferred between countries.
  • Trade - Declaration of goods that are being transferred between countries that have a cooperative trade agreement.
• Importing Party - The company or location importing the shipment.
• Importing From Country - The country that the product is shipped out of.
• Importing To Country - The country that the product shipped into.
• Registration Date - The date that the shipment is registered with customs (displays only if Clearance Type is Customs).
• Loose Items - Table that reports loose or unrelated items in the shipment (e.g. a container of various product samples). Contains the following fields:

  This table requires at least one row if the Homogeneous Containers and Mixed Containers tables are empty.

  • Identifier Type - The transaction identifier associated with the imported items and serial numbers.
    • Certificate of Conformity
    • Declaration of Conformity
  • Identifier Value - The value of the identifier for the transaction.
  • Document Date - The date printed on the corresponding transaction document.
  • Customs Amount - The monetary value of the shipment determined by the customs authority (displays only if Clearance Type is Customs).
  • Currency Code - The 3 letter ISO Currency Code of the currency that the Customs Amount is entered in (displays only if Clearance Type is Customs).
  • Serial Numbers - The serial numbers of the Loose Items:
    • Scan Serial Numbers – Scan or type the serial numbers in the text box.

      Maximum of 30,000 characters.

    • Upload Serial Numbers From File – Upload a file with the serial numbers.

      The file must include only the serial numbers, no headings. Limit of one file per session. File size limit is 50 MB.

• Homogeneous Containers - Table that reports containers in the shipment that consist of one or more lots of the same product. Contains the following fields:

  This table requires at least one row if the Loose Items and Mixed Containers tables are empty.

  • Identifier Type - The transaction identifier associated with the imported items and serial numbers.
    • Certificate of Conformity
    • Declaration of Conformity
  • Identifier Value - The value of the identifier for the transaction.
  • Document Date - The date printed on the corresponding transaction document.
  • Customs Amount - The monetary value of the shipment determined by the customs authority (displays only if Clearance Type is Customs).
  • Currency Code - The 3 letter ISO Currency Code of the currency that the Customs Amount is entered in (displays only if Clearance Type is Customs).
  • Serial Numbers - The serial numbers of the Homogeneous Containers:
    • Scan Serial Numbers – Scan or type the serial numbers in the text box.

      Maximum of 30,000 characters.

    • Upload Serial Numbers From File – Upload a file with the serial numbers.

      The file must include only the serial numbers, no headings. Limit of one file per session. File size limit is 50 MB.

• Mixed Containers – Table that reports different products in the shipment packaged inside the same container. Contains the following fields:

  This table requires a Container Serial Number, Item Code, and Lot Number if the Loose Items and Homogenous Containers tables are empty.

  • Container Serial Number - The serial number of the container that consists of different products.
  • Packaging Code - The GTIN packaging code of the product. Format is [Packaging Code Type] [Packaging Code Value].
  • Lot Number - The lot or batch number associated with the GTIN or Internal Material Number of the product.
  • Identifier Type - The transaction identifier associated with the imported items and serial numbers.
    • Certificate of Conformity
    • Declaration of Conformity
  • Identifier Value - The value of the identifier for the transaction.
  • Document Date - The date printed on the corresponding transaction document.
  • Customs Amount - The monetary value of the shipment determined by the customs authority (displays only if Clearance Type is Customs).
  • Currency Code - The 3 letter ISO Currency Code of the currency that the Customs Amount is entered in (displays only if Clearance Type is Customs).

Country Requirements

Some optional fields may be mandatory per a country's regulatory requirements. Select a country to view mandatory fields for that country.

These are not the only mandatory fields. See the "Mandatory Fields" drop-down for other requirements.

Russia

• Clearance Type - Indicate a Clearance Type of Trade Clearance when the Importing to Country is Russia and the Importing From Country is Armenia, Belarus, Kazakhstan, or Kyrgyzstan.
• Customs Authority Code - Mandatory when the Clearance Type is Customs Clearance and the Importing to Country is Russia.
• Customs Declaration Release Number - Mandatory when the Clearance Type is Customs Clearance and the Importing to Country is Russia.
• Customs Action - Mandatory when the Clearance Type is Customs Clearance and the Importing to Country is Russia.

• Customs Authority Code - The identifier of the customs agency performing the clearance (displays only if Clearance Type is Customs).
• Customs Declaration Release Number - The identifier assigned to items declared to customs that are approved for release (displays only if Clearance Type is Customs).
• Customs Action - The result of the customs inspection (displays only if Clearance Type is Customs).
  • Issue for Domestic Consumption - The shipment is granted clearance to be sold and consumed domestically.
  • Customs Transit - The shipment contains product that is being transported through the Importing To Country but will not be distributed there.
  • Destruction - The shipment is designated for destruction.
  • Export - The shipment contains domestic or local products and is sent to another country.
  • Refusal in Favor of the State - The shipment is refused clearance by the regulatory customs authority.
  • Re-export - The shipment contains products already imported into the country and is sent to another country.

1. Select the desired entity in the Show Data From drop-down at the top of the screen.
2. Select a Clearance Type radio button.
3. Enter an Importing Party in the type-ahead field.
4. Enter the Importing From Country in the type-ahead field.
5. Enter the Importing To Country in the type-ahead field.
6. Select a Document Date from the date picker.
7. Enter a Customs Authority Code in the text field.
8. Enter a Customs Declaration Release Number in the text field.
9. Select a Customs Action from the drop-down.
10. Enter any Loose Items included in the shipment in the table:
    1. Select Item to add an item to the table.
    2. Select an Identifier Type from the drop-down.
    3. Enter an Identifier Value in the text field.
    4. Select a Document Date from the date picker.
    5. Enter the Customs Amount in the text field.
    6. Enter the Currency Code in the type-ahead field.
11. Enter any Homogeneous Containers included in the shipment in the table:
    1. Select Item to add an item to the table.
    2. Select an Identifier Type from the drop-down.
    3. Enter an Identifier Value in the text field.
    4. Select a Document Date from the date picker.
    5. Enter the Customs Amount in the text field.
    6. Enter the Currency Code in the type-ahead field.
12. Enter any Mixed Containers included in the shipment in the table:
    1. Select Container to add a container to the table.
    2. Enter a Container Serial Number in the text field.
    3. Enter an Item Code in the type-ahead field.
    4. Enter a Lot Number in the text field.
    5. Select an Identifier Type from the drop-down.
    6. Enter an Identifier Value in the text field.
    7. Select a Document Date from the date picker.
    8. Enter the Customs Amount in the text field.
    9. Enter the Currency Code in the type-ahead field.
    10. Select the Copy Serial Number link in the Actions column to add another row to the table with the same Container Serial Number.
13. Select the Submit button.

    A confirmation dialog box displays.

14. Select the Confirm button.

    The dialog box closes, and the confirmation message "TraceLink is processing the country clearance information for these products. See Info Exchange for its status." displays at the top of the screen.

Errors either display at the top of the screen or are found in Info Exchange (may vary):