341 - Receive Importer

1. Hover over Company Administration on the User Profile in the top right of any screen, and then select Workflow.
2. Select the Generate 341 - Receive Importer Report Resulting Actions checkbox for the Product Received workflow Event.

   or

   Select the Generate 341 - Receive Importer Report Resulting Actions checkbox for the ESM Product Received workflow Event (required if sending and receiving ESM integration messages).

3. Select Save in the top left of the screen, above the results table.

   The screen refreshes, and the workflow is enabled.

The Russia Compliance application generates the 341 - Receive Importer report when TraceLink processes a Product Received or ESM Product Received event and the following conditions are met in the interface where the event occurred:

For the Web UI

• The products have a Packaging Code Type of GTIN-14 with a Packaging UOM (unit of measure) of Each.
• The products have a Target Market of Russia.
• The Ship To and Ship From Countries are both Russia.
• The Receipt Type is Transfer - In Country.
• The receipt has a Supply Type of Customs Clearance Distribution.

For integration (XML)

• In Product Master Data, the products must:
  • Have a PackagingCodeType of GTIN-14 with a PackagingUOM (unit of measure) of each.
  • Have a TargetMarket of RU.
• The cmn:ShipFromCountryCode and cmn:ShipToCountryCode are both RU.
• The cmn:ReceiptDistributionType of INCOUNTRYTRANSFER.
• The cmn:SupplyType is CustomsClearanceDistribution.

Use any of the following messages to generate the 341 - Receive Importer report:

• Receipt (XML)
• ESM Receipt (XML)

For integration (EPCIS)

• In Product Master Data, the products must:
  • Have a PackagingCodeType of GTIN-14 with a PackagingUOM (unit of measure) of each.
  • Have a TargetMarket of RU.
• The tl:shipFromCountryCode and tl:shipToCountryCode are both RU.
• The tl:receiptDistributionType of INCOUNTRYTRANSFER.
• The tl:supplyType is CustomsClearanceDistribution.

Use any of the following messages to generate the 341 - Receive Importer report:

• Receipt (EPCIS v1.2)
• Receipt Event (EPCIS v1.2)
• ESM Receipt (EPCIS v1.2)

1. Hover over Modules, and then select Serialized Operations Manager.
2. Expand the Inbound Movement drop-down, and then select Create Receipt.
3. Select the manufacturing location that provisioned the serial numbers from the Show Data From drop-down in the upper right.
4. On the Enter Receipt Information step:
   1. Enter the unique Delivery Number.
   2. Enter the shipment's Receipt Date (also known as the Transaction Date for compliance purposes).
   3. Select Transfer - In Country from the Receipt Type drop-down.
   4. Ensure that Correcting Voided Receipt is not selected.
   5. Select the Receive Transfer Without Corresponding Shipping Event checkbox to indicate that the delivery does not have a corresponding delivery in Serialized Operations Manager to be received against (optional). All serial numbers must have an Item Status of Available.
   6. Enter RU (Russian Federation) as the Ship From Country Code.
   7. Enter RU (Russia Federation) as the Ship To Country Code.
   8. Enter the name or identifier of the company that currently owns the product in the From Business field.

   9. Enter the name or identifier of the company taking ownership of the product in the To Business field.

   10. Enter the name or identifier of the Ship From Location that the From Business uses to identify the location in the MDLP portal (optional). If the product is shipped from an internal company location or a 3rd party logistics provider, the Ship From Location identifier must be a 36-digit Russia Account Number.
   11. Enter the name or identifier of the Ship To Location. If the product is shipped to an internal company location or a 3rd party logistics provider, the Ship To Location identifier must be a 14-digit Russia Account Number.
   12. Enter the name of the port where the shipment enters into the ship to country in the Entry Port field (optional).
   13. Enter the name of the port where the shipment leaves the ship to country in the Exit Port field (optional).
   14. Enter the name or identifier of the receipt's Transportation Carrier (optional).
   15. Select to the right of the Transportation Carrier field to add additional Transportation Carriers to the receipt (optional).
   16. Specify at least one Transaction ID for the receipt:
       1. Select an Identifier Type from the drop-down:
          • Bill of Lading – A carrier-issued document number that serves as a shipment receipt once the product is delivered to the predetermined destination.
          • Destruction Order – The unique identifier of an agreement in which a service provider agrees to destroy product.
          • E-Way Bill Number – The unique identifier of the shipment's E-Way bill.
          • Invoice Number – The unique identifier of the invoice.
          • Nota Fiscal Eletronica – The unique document number and series code of the Brazilian Nota Fiscal.
          • Packing Slip Number – The unique identifier of the Packing Slip.
          • PO Number – The unique identifier of the Purchase Order.
          • PRO Number – Transportation carrier progressive number assigned to an individual shipment.
          • Return – The unique identifier of the Return Authorization document.
          • Sales Order Number – The unique identifier of the Sales Order.
          • Shipment Number – The unique identifier of the shipment.
          • Transfer Number – The unique identifier of the transfer shipment.
          • Other – A document type other than those listed here.
       2. Enter the Identifier Value in the text field.
       3. Select the Document Date from the date picker.
       4. Select Add Another, and repeat the previous steps to add an additional transaction identifier (optional).

   17. Specify the receipt's Contract Type (optional):

       • Agency Sales Agreement – An agent performs legal actions and paid services for a manufacturer or supplier.
       • Commission Sales Agreement – A sales agent earns commission for facilitating trade for an exporting company.
       • Consignment Agreement – The buyer pays the manufacturer or supplier only when the product is sold.
       • Competitive Bid – The right to fulfill the order is bid on by manufacturers and awarded to the manufacturer with the most favorable bid.
       • Government Contract – Product is sold under a government or state contract.
       • Private Contract – The buyer agrees to purchase product from the manufacturer.
   18. Select Customs Clearance Distribution from the Supply Type drop-down, indicating that product is received into an importer’s warehouse after customs clearance.
   19. Specify the Funding Source used to purchase the shipment:
       • Extra Budget Funds – Funds not included in the budget are used to purchase the shipment.
       • Federal Budget Funds – Federal government funds are used to purchase the shipment.
       • Mixed Budget Funds – Both regional and federal government funds are used to purchase the shipment.
       • Own Funds – The company's own funds are used to purchase the shipment.
       • Regional Budget Funds – State or regional funds are used to purchase the shipment.
   20. Specify the reason that a product in the shipment is being removed from circulation in the Removal from Circulation Reason Code drop-down (optional):
       • Counterfeit – The product is a fraudulent imitation of the original.
       • Damaged – The product is damaged.
       • Excluded from Registration – The product was not registered.
       • Expired – The product is expired.
       • Falsified – The document for the product is intentionally inaccurate.
       • Lost Consumer Properties – The product has lost its potency (e.g. due to exposure to light or being stored outside of the appropriate temperature range).
       • Recalled – The product is recalled.
       • Substandard – The product does not meet physical or quality standards.
       • Unfit for Consumption – The product cannot be safely consumed.
       • Withdrawn by Manufacturer or MAH – The Manufacturer or MAH has withdrawn the product from the market.
   21. Enter any Comments about the receipt (optional, maximum 200 characters).
   22. Select Next.
5. On the Order Item Information step:
   1. Select whether to Allow Short Verification Count, which permits the delivery to include fewer serial numbers than the amount entered in the Quantity field (optional).

   2. Specify at least one product included in the receipt in the Order Items table:

      1. Select Add Another.
      2. Enter the product's GTIN in the Product Code field.
      3. Enter the Quantity of items included in the receipt (optional).
      4. Enter the product's Lot Number.
      5. Enter the lot's Expiration Date (optional).
      6. Enter the Unit Price for the product.
      7. Enter the VAT (Value Added Tax) per saleable unit of product.
      8. Enter the total price per salable unit of product, inclusive of unit price, taxes, and any additional fees or costs, in the Gross Price field.
      9. Enter the 3-letter ISO Currency Code for the Unit Price, VAT, and Gross Price fields.
      10. Select Yes in the Serialized drop-down.
      11. Select any Transaction IDs that apply to the Item Code in the same row to associate an Identifier Type with a specific product in the shipment.
          Only Identifier Types added on the Enter Receipt Information step in the Transaction IDs table can be selected in the Order Items table. An Identifier Type can be included only once per Item Code (e.g. an Item Code cannot have two Invoice Numbers associated to it).
   3. Select Next.
6. On the Enter Serial Numbers step:
   1. Enter the name of the Warehouse Operator responsible for processing the receipt (optional).

   2. Select whether the physical contents of the delivery match the expected contents detailed in the shipment's documentation from the Delivery Inspection drop-down (optional):

      • Not Inspected - The contents of the delivery have not been inspected.
      • Inspected - Passed - The contents of the delivery have been inspected and match the associated documentation.
      • Inspected - Failed - The contents of the delivery have been inspected and do not match the associated documentation.
   3. Enter the date that the product in the delivery is inspected in the Delivery Inspection Date field (optional).
   4. Enter any additional information about the delivery inspection in the Delivery Inspection Note field (optional).

   5. Select whether a delivery's aggregation hierarchy has been verified from the Aggregation Inspection Status drop-down(optional):

      • Verified - The aggregation hierarchy for the delivery has been scanned down to the each level.
      • Unverified - Only the top-level (e.g. pallet) aggregation hierarchy for the delivery has been scanned and the remaining aggregation levels are unknown to TraceLink.
      • Implied - The entire aggregation hierarchy for the delivery is known to TraceLink, but only the top level (e.g. pallet) has been scanned. The lower aggregation levels have been provided previously (e.g in an aggregation or shipment).
   6. Select the Delivery Complete checkbox to indicate that no additional serial numbers associated with the delivery number are going to be received (optional). This checkbox only displays if an Administrator has configured SOM to receive partial deliveries.
   7. Enter Serial Numbers under Enter By List:
      • Select Upload Serial Numbers from File:
      1. Select Choose File.
      2. Browse for and select the desired CSV file.
      The CSV file must be smaller than 50MB and cannot contain headers. Only 1 file can be uploaded per session.

      or

      • Select Scan Serial Numbers:
      • Enter the serial numbers (limit of 30,000 characters).

        or

      • Scan the serial numbers (limit of 30,000 characters) with an external scanner.

   Serial numbers do not need to be associated with Order Items in a receipt.

7. Select Submit.

   The View Receipts screen displays, and the receipt is submitted.